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list_action_instances

Read-only

List ServiceNow Flow Designer action instances. Pass a flow_id to view only that flow's steps, or query across the environment.

Instructions

List Flow Designer action instances. Pass flow_id to scope to a single flow's steps (recommended); otherwise lists across the environment.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
limitNoMax records to return (default 50)
queryNoSearch actions by name or category
flow_idNoParent flow sys_id (sys_hub_flow). Returns only that flow's action instances.
categoryNoFilter by action category (e.g., "ServiceNow Core", "Integrations")
Behavior4/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

Annotations declare readOnlyHint=true, so the agent knows this is a safe read operation. The description adds valuable context about scoping vs. environment-wide listing, which implies potential large result sets and why scoping is recommended, going beyond the structured data.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Two sentences, front-loaded with the action and resource, and every word adds value. No redundancy or filler.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness5/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

For a simple list tool, the description combined with the schema covers the essential behavior: what it lists, how to scope it, and the available filters. No output schema is present, but return format is not critical for a list operation. The description is complete for this tool's complexity.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters4/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

The input schema covers all parameters with descriptions (100% coverage), so the baseline is 3. The description adds extra meaning by explicitly recommending flow_id and explaining its effect on scope, which provides guidance not present in the schema.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description uses a specific verb 'List' with a clear resource 'Flow Designer action instances'. It also differentiates from siblings like list_flows and list_flow_executions by focusing on action instances, and mentions the scoping behavior with flow_id.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

The description provides clear context on when to use the flow_id parameter ('Pass flow_id to scope to a single flow's steps (recommended)') and explains the default behavior ('otherwise lists across the environment'). It doesn't explicitly mention alternatives or exclusions, but the recommendation is useful.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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