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cancel-calendar-event

Destructive

Cancel a meeting as organizer and send a cancellation message to attendees. Moves event to Deleted Items and shows 'Canceled' in attendees' calendars.

Instructions

This action allows the organizer of a meeting to send a cancellation message and cancel the event. The action moves the event to the Deleted Items folder. The organizer can also cancel an occurrence of a recurring meeting by providing the occurrence event ID. An attendee calling this action gets an error (HTTP 400 Bad Request), with the following error message: 'Your request can't be completed. You need to be an organizer to cancel a meeting.' This action differs from Delete in that Cancel is available to only the organizer, and lets the organizer send a custom message to the attendees about the cancellation.

💡 TIP: Cancels a meeting (organizer only) and sends a cancellation message to all attendees. Body: { Comment (optional string, custom message) }. Use this instead of delete-calendar-event when you want attendees to see 'Canceled' in their calendar. Attendees calling this get HTTP 400 — they should use decline-calendar-event instead.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
bodyYes
eventIdYesPath parameter: eventId
includeHeadersNoInclude response headers (including ETag) in the response metadata
excludeResponseNoExclude the full response body and only return success or failure indication
Behavior5/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

With destructiveHint=true already set, the description adds that the event moves to Deleted Items, and that attendees get HTTP 400 with specific error message. No contradictions.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness4/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Description is somewhat lengthy but front-loaded with core purpose. The tip adds helpful guidance. Could trim repeated information but overall well-structured.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness4/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Given no output schema and four parameters, the description covers main behavior, error handling, and alternatives. Lacks details on parameter syntax but adequate for a cancellation tool.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 75% and description adds a brief note on the 'Comment' field (optional, custom message). Does not detail eventId, includeHeaders, or excludeResponse beyond schema. Adds marginal value.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states it cancels a meeting, sends cancellation message, and distinguishes from delete and decline actions. It specifies organizer-only and provides error details.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines5/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Explicitly tells when to use this tool: instead of delete-calendar-event for 'Canceled' visibility, and that attendees should use decline-calendar-event. Provides clear exclusion criteria.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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