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asachs01

Autotask MCP Server

autotask_update_project

Update an existing Autotask project by modifying only the provided fields, such as setting status to 5 for completion.

Instructions

Update an existing project in Autotask. Only the fields you provide will be updated. Common use case: set status=5 to mark a project Complete.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
projectIdYesThe ID of the project to update
projectNameNoProject name
descriptionNoProject description
statusNoProject status (1=New, 2=In Progress, 5=Complete). Set to 5 to mark the project complete.
departmentIDNoDepartment ID owning the project
assignedResourceIDNoPrimary assigned resource (project manager) ID. Note: Autotask may also require assignedResourceRoleID to be set alongside this field.
assignedResourceRoleIDNoRole ID for the assigned resource. Required by Autotask when assignedResourceID is provided.
projectLeadResourceIDNoProject lead resource ID
startDateTimeNoProject start date/time (ISO 8601)
endDateTimeNoProject end date/time (ISO 8601)
estimatedTimeNoEstimated time for the project, in hours
userDefinedFieldsNoUser-defined field values to set on the project (Autotask REST-native shape)
Behavior3/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

No annotations provided, so description must shoulder the burden. It discloses partial update behavior and a common use case, but lacks details on response format, error handling, permissions, or side effects. Adequate but not comprehensive.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Two concise sentences, front-loaded with the main action. No redundant information.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness3/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Given 12 parameters and no output schema, the description covers the essential purpose and partial update behavior but lacks details on response, prerequisites, and error conditions. Adequate for basic use but incomplete for complex scenarios.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 100% with detailed descriptions, so the description adds marginal value. It reinforces the status=5 use case already in the schema. Baseline 3 is appropriate.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

Clearly states it updates an existing project, distinguishing it from create_project and search_projects. The mention of partial update ('Only the fields you provide will be updated') adds specificity.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Provides a common use case (setting status to 5 to complete a project) but does not explicitly state when not to use or mention alternatives. However, the context is clear for a typical update operation.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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