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asachs01

Autotask MCP Server

by asachs01

autotask_update_project

Update an existing project in Autotask, with options to mark it complete, adjust dates, modify assigned resources, and set user-defined fields.

Instructions

Update an existing project in Autotask. Only the fields you provide will be updated. Common use case: set status=5 to mark a project Complete.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
statusNoProject status (1=New, 2=In Progress, 5=Complete). Set to 5 to mark the project complete.
projectIdYesThe ID of the project to update
descriptionNoProject description
endDateTimeNoProject end date/time (ISO 8601)
projectNameNoProject name
departmentIDNoDepartment ID owning the project
estimatedTimeNoEstimated time for the project, in hours
startDateTimeNoProject start date/time (ISO 8601)
userDefinedFieldsNoUser-defined field values to set on the project (Autotask REST-native shape)
assignedResourceIDNoPrimary assigned resource (project manager) ID. Note: Autotask may also require assignedResourceRoleID to be set alongside this field.
projectLeadResourceIDNoProject lead resource ID
assignedResourceRoleIDNoRole ID for the assigned resource. Required by Autotask when assignedResourceID is provided.
Behavior2/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

No annotations are provided, so the description carries full burden. It only states partial update and a common use case. Missing details like permissions required, error conditions, idempotency, or side effects. Minimal behavioral disclosure.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Two sentences: first states purpose, second adds common use case. No fluff, front-loaded, every sentence earns its place.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness3/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Given the complexity (12 parameters, no output schema, no annotations), the description is adequate but has gaps: missing return value, error handling, prerequisites, and side effects. Not complete enough for a complex update tool.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 100%, so each parameter is already described. The description adds no new semantic information beyond the schema, except repeating the status use case already present in the schema. Baseline 3 is appropriate.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the action (update) and resource (an existing project in Autotask), and provides a specific common use case (setting status=5 to mark complete). It effectively distinguishes from siblings like autotask_create_project.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

The description explicitly indicates partial update behavior ('Only the fields you provide will be updated') and gives a common use case. However, it does not mention when not to use or provide alternatives, but the context of an update tool is clear.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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