work_sample_response_email
Draft a professional email to respond to a prospect's request for work samples, either sharing relevant examples or acknowledging gaps with adjacent work and a next step.
Instructions
Write a professional email responding to a prospect who has asked to see work samples or portfolio pieces before deciding whether to hire you. Two modes: have_samples (default — you have directly relevant work to share; links or describes the samples with brief context on why they're relevant to this client's situation), no_exact_match (you don't have a perfect example in this specific niche or format, but you have closely adjacent work that demonstrates the same underlying skill; acknowledges the gap honestly without being apologetic, explains what the adjacent work shows, and offers a next step — call, test piece, or scoped pilot). The no_exact_match mode is often more persuasive than it sounds: handled well, it signals integrity and directness. Required: client_name. Optional: project_context (what the prospect is evaluating you for — makes the email specific rather than generic), sample_description (one-line description of what you're sharing or linking — e.g. 'three brand strategy decks for similar-scale clients', 'a website redesign for a professional services firm'), sample_link (direct URL or 'attached' — if omitted, email offers to send on request), adjacent_work (for no_exact_match mode: what you have that's adjacent — e.g. 'I haven't done X specifically, but here are two projects where I did Y under the same constraints'), next_step (what you're proposing after the sample review — e.g. 'happy to jump on a 20-minute call', 'I can put together a short test piece'), your_name. Does not count against your monthly draft limit.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | Prospect's first name | |
| project_context | No | Optional: what they're evaluating you for — makes the email feel specific. E.g. 'the brand identity project', 'the content retainer', 'rewriting your website copy'. | |
| sample_description | No | Optional: one-line description of what you're sharing — e.g. 'three brand strategy decks for professional services clients', 'a UX audit and redesign for an e-commerce site'. | |
| sample_link | No | Optional: URL to portfolio or samples, or 'attached' if sending as a file. If omitted, the email offers to send on request. | |
| adjacent_work | No | Optional (used in no_exact_match mode): what closely adjacent work you have — e.g. 'I haven't done fintech specifically, but I've worked on three regulated-industry brands where the same constraints applied'. Be specific. | |
| response_mode | No | have_samples (default — you have directly relevant work to share), no_exact_match (you don't have a perfect match but have adjacent work that demonstrates the same skill). | |
| next_step | No | Optional: what you're proposing after the sample review — e.g. 'happy to jump on a 20-minute call to walk through them', 'I can put together a short test piece if that would help'. | |
| your_name | No | Your name for the sign-off |