out_of_office_email
Send a proactive leave notice to clients before time off. Set clear dates, response expectations, and urgent contact info without apologizing.
Instructions
Write a professional heads-up email to clients before you go on leave. Confident and matter-of-fact — doesn't apologize for taking time off. Sets clear expectations on dates, response time, and what (if anything) to do for urgent matters. Different from an auto-reply: this is the proactive note you send to active clients a few days before you leave. Does not count against your monthly draft limit.
Input Schema
TableJSON Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | The client's first name | |
| start_date | Yes | First day you're away (e.g. 'Monday June 16', 'June 16') | |
| end_date | Yes | Last day you're away (e.g. 'Friday June 27', 'June 27') | |
| return_date | Yes | First day back — when they can expect a response (e.g. 'Monday June 30', 'June 30') | |
| project_status | No | Optional: note about ongoing work — reassures client everything is in hand (e.g. 'the first draft will be with you before I leave', 'your project is on track and nothing is scheduled during this period', 'I'll complete the homepage before I go') | |
| urgent_contact | No | Optional: who or how to reach someone for genuine urgencies (e.g. 'for anything genuinely urgent, email my colleague at colleague@example.com', 'I'll have limited access and will check messages once a week') | |
| your_name | No | Optional: your name for the sign-off |