meeting_cancellation_email
Write a professional email to cancel or reschedule a meeting with a client. Required details: client name and meeting description. Optional reason and proposed new time.
Instructions
Write a professional email to cancel or reschedule a meeting. Required: client_name, meeting_description (e.g. 'our Thursday check-in call', 'the kick-off meeting on Friday'). Optional: reason (brief, honest one-line — omit if no clean reason), action (default 'cancel' — use 'reschedule' to propose a new time), new_time (proposed replacement slot if rescheduling, e.g. 'next Tuesday at 2pm'), your_name. Pairs with meeting_request_email (scheduling) and meeting_recap_email (after a meeting that did take place). Does not count against your monthly draft limit.
Input Schema
TableJSON Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | Client's first name or full name | |
| meeting_description | Yes | Brief description of the meeting being cancelled or rescheduled (e.g. 'our Thursday check-in call', 'the kick-off meeting scheduled for Friday at 10am', 'tomorrow's review call') | |
| reason | No | Optional one-sentence reason for the cancellation (e.g. 'a scheduling conflict has come up', 'I have been unwell and need to reschedule', 'something urgent has arisen on another project'). If omitted, the email apologises without giving a reason — professional and always appropriate. | |
| action | No | Whether you are cancelling outright ('cancel') or proposing to reschedule ('reschedule'). Default: 'cancel'. | |
| new_time | No | Proposed replacement time if rescheduling (e.g. 'next Tuesday at 2pm', 'any time next week that works for you', 'Thursday or Friday afternoon'). Omit if action is 'cancel' or if you want to leave it open. | |
| your_name | No | Your name for the sign-off |