late_materials_impact_email
Draft an email confirming receipt of late client materials, noting the impact on your timeline, and providing a revised delivery date to protect your schedule without confrontation.
Instructions
Write the email confirming receipt of client materials or feedback that arrived after the agreed deadline, and formally noting the revised delivery timeline as a result. Sends an email that (a) confirms what arrived and when, (b) briefly and professionally notes the impact without accusing the client, (c) states the revised delivery date, and (d) keeps the relationship warm. This is the email that protects your timeline while avoiding confrontation — most freelancers skip it and then get blamed for the delay, or send something that reads as passive-aggressive. Distinct from client_material_chase_email (chasing materials you haven't received yet) and project_delay_notification_email (your own delay — not client-caused). Three routes: brief (default — short professional note, minimal friction, just sets the new expectation), significant_impact (major delay needing a substantial timeline revision — more formal, important for contract protection), repeated (materials are late for the second or more time — firmer tone while still professional, makes clear the pattern affects deadlines). Does not count against your monthly draft limit. Required: client_name, materials_received (what arrived — e.g. 'your brand guidelines and copy'), original_deadline (when materials were due — e.g. 'Monday 16 June'), revised_delivery_date (your new delivery date — e.g. 'Wednesday 25 June'). Optional: project_name, route ('brief' | 'significant_impact' | 'repeated' — default brief), your_name.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | Client first name | |
| materials_received | Yes | What you received — e.g. 'your brand guidelines and logo files', 'the copy for the homepage', 'your feedback on the first draft' | |
| original_deadline | Yes | When the materials were originally due — e.g. 'Monday 16 June', 'last Friday', 'end of last week' | |
| revised_delivery_date | Yes | Your new delivery date — e.g. 'Wednesday 25 June', 'end of next week', 'Friday 27 June' | |
| project_name | No | Optional: project name — e.g. 'the Westbrook rebrand', 'your Q3 campaign' | |
| route | No | brief (default) — short, professional, low friction; significant_impact — major timeline revision, more formal; repeated — late materials more than once, firmer but still professional. | |
| your_name | No | Optional: your name for the sign-off |