payment_reminder_email
Write a professional payment reminder email for overdue or upcoming invoices. Select tone based on days overdue: friendly, firm, or final. Requires client name and amount due.
Instructions
Write a professional payment reminder email for an overdue or upcoming invoice. Calibrated by tone: 'friendly' for a first nudge (1-7 days late), 'firm' for a second reminder (8-21 days late), or 'final' for a late-stage notice that signals escalation. Always polite but clear — avoids passive-aggression while leaving no ambiguity about what is owed and when. Does not count against your monthly draft limit. Required: client_name, amount_due. Optional: invoice_number, due_date, days_overdue (used to auto-select tone if tone not specified), tone ('friendly' | 'firm' | 'final'), payment_method (e.g. 'bank transfer', 'PayPal'), your_name.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | Client's first name or company name for the greeting | |
| amount_due | Yes | The amount outstanding, including currency symbol (e.g. '$2,400', '£1,800', '€950') | |
| invoice_number | No | Invoice reference number (e.g. 'INV-042'). Omit if you don't use invoice numbers. | |
| due_date | No | The original payment due date (e.g. 'June 1', '1 June 2026'). Omit if unknown. | |
| days_overdue | No | How many days past the due date the invoice is. Used to auto-select tone if tone is not provided: 0-7 → friendly, 8-21 → firm, 22+ → final. | |
| tone | No | 'friendly' (gentle first nudge, assumes oversight), 'firm' (clear expectation, no apology), or 'final' (signals escalation if not resolved). Overrides days_overdue if both provided. | |
| payment_method | No | How you'd like to be paid (e.g. 'bank transfer', 'PayPal', 'Stripe invoice link'). Omit to leave the payment method open. | |
| your_name | No | Your name for the sign-off |