end_client_relationship_email
Write professional emails to end client relationships or retainers with options for natural end, capacity issues, or fit mismatch. Clear, direct, and warm where appropriate.
Instructions
Write a professional email to end an existing client relationship or retainer. Three modes: natural_end (the engagement has run its course — use when the project is done and you're not renewing; warm, leave the door open for future work), capacity (you genuinely don't have room to continue — honest, no blame, brief), fit_mismatch (the working relationship isn't working — handled carefully; professional and final without being cold or over-explaining). Most freelancers write these too apologetically (which reads as uncertain) or too abruptly (which burns the bridge). This tool finds the professional middle: clear, direct, warm where appropriate. Required: client_name. Optional: engagement_description (what you've been doing together — e.g. 'the monthly retainer', 'the content work', 'the design contract'), end_date (when the engagement ends — e.g. 'end of this month', 'June 30', 'after the current milestone'), reason (natural_end | capacity | fit_mismatch — defaults to natural_end), handover_note (optional: what you're doing to wrap up or help them transition — e.g. 'I'll deliver the final files by Friday', 'happy to brief a replacement'), your_name. Does not count against your monthly draft limit.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | Client's first name | |
| engagement_description | No | Optional: what you've been doing together — e.g. 'the monthly retainer', 'the content work', 'the design contract', 'our arrangement'. Helps make the email specific rather than generic. | |
| end_date | No | Optional: when the engagement ends — e.g. 'end of this month', 'June 30', 'after the current milestone is delivered'. If omitted, the email stays slightly open on timing. | |
| reason | No | natural_end (default — engagement has run its course; warm and future-friendly), capacity (you don't have room to continue; honest, brief, no blame), fit_mismatch (working relationship isn't working; professional and final, avoids over-explaining). | |
| handover_note | No | Optional: what you're doing to wrap up or help them transition — e.g. 'I'll deliver the final files by Friday', 'happy to brief a replacement if that's useful', 'everything is documented in the shared folder'. Including a handover gesture is good professional practice and often softens the message. | |
| your_name | No | Your name for the sign-off |