budget_negotiation_email
Write professional emails to negotiate when a client's budget falls short of your quoted price, offering scope reduction, rate hold, or middle-ground proposals while preserving the relationship.
Instructions
Write a professional email responding when a client's budget falls short of your quoted price. Three strategic routes: 'scope_reduction' (offer a trimmed version of the project at your full rate), 'hold_rate' (explain why the rate stands and decline to move on price), or 'middle_ground' (propose an adjusted arrangement — phased delivery, reduced scope with option to expand, or flexible payment terms). Keeps the relationship warm regardless of outcome. Distinct from discount_request_response (flat refusal), competitor_response_email (price comparison objection), and change_order_email (agreed additions). Does not count against your monthly draft limit. Required: client_name, your_quoted_price, client_budget, response_route. Optional: project_name, what_can_be_cut, middle_ground_offer, your_name.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | First name or full name of the client | |
| your_quoted_price | Yes | Your original quoted price (e.g. '$5,000', '$4,800 + GST', '$3,500') | |
| client_budget | Yes | The budget the client stated (e.g. '$3,000', 'around $2,500', 'under $4,000') | |
| response_route | Yes | How you want to respond: 'scope_reduction' (offer reduced scope at full rate), 'hold_rate' (politely decline to move on price), or 'middle_ground' (propose a creative arrangement) | |
| project_name | No | Optional: name or brief description of the project | |
| what_can_be_cut | No | Optional (for scope_reduction): what elements could be removed or deferred to bring the project within their budget (e.g. 'Remove the blog section and delay the email integration to phase 2', 'Reduce from 5 pages to 3 core pages') | |
| middle_ground_offer | No | Optional (for middle_ground): the specific arrangement you're proposing (e.g. 'Phase the project over two invoices', 'Start with the homepage and booking page now, add the remaining pages next quarter', '50% upfront and 50% at 60 days') | |
| your_name | No | Optional: your name for the sign-off |