capacity_waitlist_email
Write a professional waitlist email to prospects when you're fully booked. Acknowledges their enquiry, explains your capacity, and offers first priority when your schedule opens.
Instructions
Write a professional email to a prospect when you're fully booked but don't want to lose them. Parks them warmly — acknowledges their enquiry, explains you're at capacity, gives an availability window (if known), and offers first priority when your schedule opens. Most freelancers either decline (and lose the prospect for good) or go silent (worse). This is the professional middle path that creates a warm pipeline for your next available slot. Required: client_name. Optional: project_description (what they came to you about — makes the email feel specific rather than templated), available_from (when you'll next have capacity, e.g. 'mid-July', 'early Q4', 'end of August' — omit if uncertain), offer_priority_slot (default true — offers to confirm intent now so you can hold the slot when it opens), your_name. Distinct from client_decline_email (permanent no for fit/budget reasons) and reactivation_email (following up on a cold prospect). Does not count against your monthly draft limit.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | Client's first name or full name | |
| project_description | No | Optional: brief description of what they want to hire you for (e.g. 'the website redesign', 'your brand identity project', 'the copywriting work you mentioned'). Makes the email feel specific rather than a generic 'I'm busy' note. | |
| available_from | No | Optional: when you'll next have capacity (e.g. 'mid-July', 'early Q4', 'the end of August', 'late September'). Omit if genuinely uncertain — the email handles that case gracefully. | |
| offer_priority_slot | No | Whether to offer to hold a priority slot for the prospect when your calendar opens. Default true — include the offer unless you're not sure you want the work. | |
| your_name | No | Your name for the sign-off |