project_inquiry_response_email
Craft a professional reply to a client's project inquiry, with options to ask qualifying questions or propose a discovery call directly. Structure the first email to move the conversation forward with specific details.
Instructions
Write the professional reply to an inbound project inquiry from a potential client — the email you send when someone reaches out asking if you're available for work. This is the first email in the client relationship, so tone and structure matter: warm enough to keep them engaged, professional enough to signal expertise, and specific enough to move toward a conversation. Two modes: reply_and_qualify (default — acknowledges the enquiry, asks 1-3 targeted qualifying questions to understand scope/budget/timeline before agreeing to a call, and proposes a next step) and reply_and_book (skip the qualifying questions and go straight to proposing a discovery call — use when the enquiry already includes enough detail). Distinct from cold_pitch (you reach out first), client_followup (chasing a silent prospect), and discovery_call_follow_up_email (sent after the call). Required: client_name, enquiry_summary (a brief description of what they're asking for, e.g. 'website redesign for a law firm' or 'monthly content for their SaaS product'). Optional: qualifying_questions (up to 3 questions you want answered before the call — auto-formatted as a bulleted list), response_mode (reply_and_qualify | reply_and_book), call_scheduling_link (Calendly or equivalent URL for one-click booking), your_name. Does not count against your monthly draft limit.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | Client's first name or the name they used to sign off | |
| enquiry_summary | Yes | Brief description of what they're asking for (e.g. 'website redesign for a law firm', 'monthly SEO content for their B2B SaaS product'). Used to make the reply feel specific, not templated. | |
| qualifying_questions | No | Optional: up to 3 qualifying questions you want answered before agreeing to a call, comma-separated (e.g. 'What's your rough budget?, When do you need this live?, Do you have existing branding?'). Only used in reply_and_qualify mode. | |
| response_mode | No | reply_and_qualify (default): acknowledge + ask qualifying questions + propose next step. reply_and_book: skip questions, go straight to a discovery call — use when the enquiry already contains enough detail. | |
| call_scheduling_link | No | Optional: Calendly or equivalent link for one-click call booking. Turns the next-step CTA into a direct link rather than a back-and-forth availability exchange. | |
| your_name | No | Your name for the sign-off |