discovery_call_no_show_email
Craft a professional follow-up email when a prospect misses a scheduled discovery call. Adjusts tone for first no-show (reschedule) or second no-show (polite close-out).
Instructions
Write the email to a prospect who booked a discovery call and didn't show up. One of the most common and awkward freelancer situations — you cleared the time, they ghosted, and now you have to decide how to handle it. Gets the tone right: not passive-aggressive, not a pushover, not grovelling. First no-show: assumes good faith (tech issues, genuine emergency) and offers a single, low-friction reschedule. Second no-show: politely closes the door while leaving it ajar if they ever do want to proceed. Distinct from meeting_cancellation_email (you cancel), meeting_postponement_email (you postpone), and cold_pitch_follow_up (prospecting). Does not count against your monthly draft limit. Required: client_name. Optional: call_time (e.g. 'today at 2pm', 'Monday at 10am') — adds specificity, no_show_count (1 or 2 — defaults to 1 for first no-show, 2 gives the close-out version), reschedule_link (e.g. 'my Calendly link', 'cal.com/yourname' — defaults to replying to the email), your_name.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | First name or full name of the prospect | |
| call_time | No | Optional: when the call was scheduled (e.g. 'today at 2pm', 'Monday at 10am', 'this morning at 9') | |
| no_show_count | No | Optional: 1 for first no-show (give benefit of the doubt, offer reschedule — default), 2 for second no-show (polite close-out) | |
| reschedule_link | No | Optional: how to rebook (e.g. 'my Calendly link: cal.com/yourname', 'this link: calendly.com/you'). Defaults to replying to the email. | |
| your_name | No | Optional: your name for the sign-off |