scope_creep_email
Draft a professional, non-confrontational email to address out-of-scope client requests, clarify scope boundaries, and offer change orders or quotes without apologizing.
Instructions
Write a professional, non-confrontational email addressing a client request that falls outside the agreed project scope. The email acknowledges the request positively, clarifies the scope boundary, and offers a change order or quote for the additional work — without apologising for sticking to the agreement. Handles one of the most common and professionally charged situations for freelancers: when a client treats 'out of scope' as optional. Required: client_name, project_name, scope_change_description. Optional: original_scope_note (what was agreed), quoted_fee (if you already have a price), timeline_impact (if extra work affects delivery), your_name. Does not count against your monthly draft limit.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | First name or full name of the client | |
| project_name | Yes | Name or brief description of the project | |
| scope_change_description | Yes | What the client is asking for that falls outside the original scope (e.g. 'adding a third language to the website', 'redesigning the mobile app in addition to the desktop version', 'writing product descriptions for 50 additional SKUs') | |
| original_scope_note | No | Optional: brief reminder of what the original scope covered, for context (e.g. 'the agreed scope covers the five-page website in English only', 'the project covers the desktop web app only as outlined in the proposal'). If omitted, a generic scope boundary reference is used. | |
| quoted_fee | No | Optional: the additional fee for the out-of-scope work if you already know it (e.g. '$450', '£800', '6 hours at my standard day rate'). If provided, the email includes the quote directly. If omitted, the email offers to send a change order. | |
| timeline_impact | No | Optional: how the additional work would affect the current delivery timeline (e.g. 'push the delivery date by 3 days', 'require an extended deadline to the end of the month'). If omitted, no timeline impact is mentioned. | |
| your_name | No | Optional: your name for the sign-off |