contract_renewal_email
Draft a professional contract renewal email before an engagement ends to keep clients re-booking. Choose same terms or propose rate changes with a revised route.
Instructions
Write a professional contract or retainer renewal email to send before an engagement ends. Most freelancers either ignore the end date and get caught off-guard when the client doesn't re-book, or wait until it's over before asking — both lose business. This email opens the renewal conversation at the right moment: references the work done, proposes continuing on the same or updated terms, and makes it easy for the client to say yes. Two routes: same_terms (renew at the same rate and scope — the default) and revised (propose a rate increase or scope change). Does not count against your monthly draft limit.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | The client's first name | |
| contract_type | Yes | The type of engagement being renewed (e.g. 'monthly retainer', 'quarterly contract', 'six-month engagement', 'annual support agreement') | |
| end_date | No | Optional: when the current contract ends — makes the ask feel timely rather than random (e.g. 'end of June', 'July 31', 'in two weeks') | |
| work_summary | No | Optional: one-line summary of what you've delivered — reminds the client of value before the ask (e.g. 'the rebrand and new website', 'four months of content strategy', 'the platform migration'). If omitted, the email references the engagement generically. | |
| current_rate | No | Optional (used with route=revised): the current rate or scope, so the client understands what is changing (e.g. '$3,000/month', '10 hours/week', 'two blog posts per month') | |
| new_rate | No | Optional (used with route=revised): the proposed new rate or scope (e.g. '$3,500/month', '15 hours/week'). If omitted with route=revised, the email proposes discussing updated terms rather than naming a number. | |
| route | No | same_terms: propose renewing on the same rate and scope (default). revised: introduce a rate increase or scope change. | |
| your_name | No | Optional: your name for the sign-off |