revision_response_email
Draft client email responses to revision requests. Supports in-scope revisions, exceeded rounds, or out-of-scope changes with clear next steps.
Instructions
Write the email responding to a client's revision request. Three modes: 'in_scope' (happy to revise — confirms what you'll change and when), 'exceeds_rounds' (they've used their included revision rounds — explains what's included and what additional rounds cost), 'out_of_scope' (the request is a direction change that requires a change order, not a revision). Distinct from scope_change_email (formal change order) and scope_warning_email (early creep flag) — this is the specific, policy-in-action response to a concrete revision ask. Does not count against your monthly draft limit.
Input Schema
TableJSON Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | The client's first name | |
| revision_type | Yes | 'in_scope': revision is within agreed rounds — you'll do it; 'exceeds_rounds': they've used up their included rounds — additional work costs more; 'out_of_scope': it's a direction change, not a revision — needs a change order | |
| project_name | No | Optional: the project name (e.g. 'the brand identity', 'the website redesign') | |
| revision_request | No | Optional: brief description of what the client wants changed (e.g. 'swap the colour palette to navy and gold', 'rewrite the homepage copy in a more casual tone'). Makes the response feel specific rather than templated. | |
| rounds_included | No | Optional: number of revision rounds included in the original agreement (e.g. 2). Used in 'exceeds_rounds' mode. | |
| rounds_used | No | Optional: how many rounds have already been used (e.g. 2). Used in 'exceeds_rounds' mode. | |
| estimated_cost | No | Optional: cost for an additional revision round (e.g. '$300', '2 hours at my hourly rate'). Used in 'exceeds_rounds' mode. | |
| turnaround | No | Optional: when you'll have the revision back (e.g. 'by Thursday', 'within 2 business days'). Used in 'in_scope' mode. | |
| your_name | No | Optional: your name for the sign-off |