client_material_chase_email
Send a professional email to chase overdue client materials or approvals, automatically adjusting tone based on days overdue to keep projects on track.
Instructions
Write a professional email chasing a client for overdue materials, content, or approvals needed to continue the project. Used when the client hasn't delivered what they committed to — content, feedback, access, sign-off — and the delay is blocking your work. Calibrates tone based on how overdue they are: friendly (1–5 days), firm (6–14 days), or escalation (15+ days). Makes the impact clear without blame. Distinct from project_delay_warning (when YOU are delayed), payment_reminder_email (financial), and third_party_delay_email (external vendor delay). Does not count against your monthly draft limit.
Input Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | First name or full name of the client | |
| project_name | Yes | Name or brief description of the project (e.g. 'the website redesign', 'your brand identity project') | |
| what_is_needed | Yes | Exactly what you're waiting for — be specific (e.g. 'the copy for the About and Services pages', 'approval on the logo concepts', 'admin access to the WordPress dashboard', 'sign-off on the revised scope document') | |
| original_due_date | No | Optional: when you were expecting these materials (e.g. 'last Tuesday', 'June 12th', 'two weeks ago'). Including this makes the email more concrete. | |
| days_overdue | No | Optional: how many days overdue. Used to calibrate tone — 1–5 = friendly, 6–14 = firm, 15+ = escalation. If omitted, defaults to friendly. | |
| impact | No | Optional: what delay this is causing (e.g. 'I can't start the build phase without it', 'the launch date will slip if we don't receive this this week', 'your slot in my schedule is at risk'). Keeps the email factual rather than a complaint. | |
| new_deadline | No | Optional: the new date you need the materials by to stay on track (e.g. 'by end of day Friday', 'by June 20th'). Giving a clear target makes it easier for the client to act. | |
| your_name | No | Optional: your name for the sign-off |