client_offboarding_email
Write a gracious, professional email to end an ongoing client relationship, preserving the connection for future referrals.
Instructions
Write a gracious, professional email ending an ongoing client relationship — a retainer, a long-term engagement, or a repeat working arrangement. Distinct from project_closure_email (a project that completed naturally) — this is for when you are choosing to end the relationship. The hardest email a freelancer has to write. Gets the tone right: clear and firm without blame, warm without being dishonest, and structured to preserve the relationship for future referrals. Does not count against your monthly draft limit.
Input Schema
TableJSON Schema
| Name | Required | Description | Default |
|---|---|---|---|
| client_name | Yes | The client's first name | |
| engagement_description | Yes | What you are ending (e.g. 'our monthly retainer', 'our ongoing content partnership', 'our working relationship') | |
| final_date | Yes | When the engagement ends (e.g. 'June 30', 'end of this month', 'in 30 days') | |
| outstanding_work | Yes | What you will complete before the end date (e.g. 'the June content deliverables', 'the current sprint', 'nothing outstanding — all work is up to date') | |
| reason | No | Optional: a brief, honest reason — keep it high-level (e.g. 'I am restructuring my practice to focus on a narrower service area', 'my capacity is changing', 'I need to reduce my client load'). Omit if there is no clean explanation. | |
| offer_referral | No | Optional: set to true to include an offer to recommend another provider. Default: false. | |
| your_name | No | Optional: your name for the sign-off |