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autotask_create_expense_item

Add a new expense entry to an existing expense report, specifying amount, category, and date.

Instructions

Create an expense item on an existing expense report

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
expenseReportIdYesThe expense report ID to add the item to
descriptionYesLine item description
expenseDateYesDate of expense (YYYY-MM-DD format)
expenseCategoryYesExpense category picklist ID
amountYesExpense amount
companyIdNoAssociated company ID (0 for internal)
haveReceiptNoWhether a receipt is attached
isBillableToCompanyNoWhether billable to company
isReimbursableNoWhether this expense is reimbursable
paymentTypeNoPayment type picklist ID
Behavior2/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

No annotations are provided, so the description must disclose behavioral traits. It implies a mutation but does not mention side effects, required permissions, or what happens after creation (e.g., no output schema). The minimal description fails to inform the agent of behavioral details.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness4/5

Is the description appropriately sized, front-loaded, and free of redundancy?

The description is a single, concise sentence. It is front-loaded and wastes no words, but it could be more informative without sacrificing brevity.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness2/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

With 10 parameters and no output schema, the description is insufficient. It does not explain the relationship between expense items and expense reports, requirements for the expenseCategory or paymentType, or the overall workflow. The tool's complexity demands more context.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Input schema provides full descriptions for all 10 parameters (100% coverage). The description adds no extra meaning beyond what the schema already offers, so it meets the baseline of 3.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose4/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the verb 'create' and the resource 'expense item on an existing expense report'. It differentiates from creating the expense report itself (e.g., autotask_create_expense_report), but does not distinguish from other create tools in the sibling list.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines2/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

No guidance on when to use this tool versus alternatives like autotask_create_expense_report or other create tools. No context about prerequisites (e.g., needing an existing expense report) or scenarios.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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