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ThatDayneGuy

Autotask MCP Server

by ThatDayneGuy

autotask_create_time_entry

Log hours worked on tickets, tasks, or projects, or record regular time for meetings and admin work in Autotask.

Instructions

Create a time entry in Autotask. Can be tied to a ticket, task, or project, OR created as "Regular Time" (no parent) for meetings, admin work, etc. For Regular Time, specify a category like "Internal Meeting", "Office Management", "Training", etc.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
taskIDNoTask ID for the time entry (for project work, omit for Regular Time)
categoryNoCategory name for Regular Time entries (e.g., "Internal Meeting", "Office Management", "Training", "Research", "HR/Recruiting", "Travel Time", "Holiday", "PTO"). Required for Regular Time entries (when no ticket/task/project is specified).
ticketIDNoTicket ID for the time entry (omit for Regular Time)
projectIDNoProject ID for the time entry (omit for Regular Time)
dateWorkedYesDate worked (YYYY-MM-DD format)
resourceIDNoResource ID (user) logging the time. Can be omitted if resourceName is provided.
endDateTimeNoEnd date/time (ISO format)
hoursWorkedYesNumber of hours worked
resourceNameNoName of the resource/user (e.g., "Will Spence"). Will be resolved to a resourceID automatically. Use this instead of resourceID for convenience.
summaryNotesYesSummary notes for the time entry
internalNotesNoInternal notes for the time entry
startDateTimeNoStart date/time (ISO format)
Behavior2/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

No annotations are provided, so the description should disclose behavioral aspects. It mentions parent types and category examples but lacks details on permissions, side effects, return value, or constraints like maximum hours.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Two concise sentences that front-load the primary purpose and add crucial context without waste.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness3/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Covers the key concept of parent entity choice and Regular Time, but is missing details on resourceID/resourceName resolution, output (e.g., created entry ID), and error handling. Adequate but incomplete for a complex create operation with 12 parameters.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters4/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 100%, but description adds value by explaining when to use category vs. ticket/task/projectID, and providing example categories for Regular Time.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states it creates a time entry and distinguishes between tied entries and Regular Time, which is the only create time entry tool among siblings.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Provides clear context for when to use, especially the distinction between parent-linked and Regular Time. No explicit when-not-to-use or alternatives, but sufficient for basic usage.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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