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get_workspace_tasks

Search tasks across the entire workspace using filters like spaces, folders, lists, statuses, assignees, tags, and due dates. Ideal when you don't know which list a task is in.

Instructions

Search tasks across the entire Workspace with filters (Spaces, Folders, Lists, statuses, assignees, tags, due dates). This is the deep search to use when you don't know which List a task is in. Paginated.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
team_idNoTeam/Workspace ID. Falls back to CLICKUP_TEAM_ID when omitted.
pageNo0-based page number for pagination. Defaults to 0.
order_byNoField to sort by.
reverseNoIf true, reverse the sort order (descending).
subtasksNoIf true, include subtasks in the results.
include_closedNoIf true, also include closed/done tasks.
space_idsNoRestrict the search to these Space ids.
project_idsNoRestrict the search to these Folder ids (ClickUp calls Folders 'projects' here).
list_idsNoRestrict the search to these List ids.
statusesNoOnly return tasks whose status name is in this list.
assigneesNoOnly return tasks assigned to any of these user ids.
tagsNoOnly return tasks that have all of these tag names.
due_date_gtNoOnly tasks due AFTER this date (natural language, ISO, or epoch ms).
due_date_ltNoOnly tasks due BEFORE this date.
Behavior3/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

No annotations provided, so description must disclose behavior. It states pagination but lacks details on rate limits, data freshness, or how filters combine (AND/OR). Adequate but not thorough for a search tool.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Two sentences, front-loaded with purpose and use case. No superfluous words. Efficient and clear.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness3/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

No output schema; description does not specify return format or structure (e.g., list of task objects). Mentions pagination but not page size. For a feature-rich search tool, more context on response and error handling would improve completeness.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 100%, so the description adds little beyond listing filter categories in parentheses. Does not clarify how multiple filters interact or default behaviors. Baseline 3 applies.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

Clearly states verb 'search' and resource 'tasks across the entire Workspace'. Distinguishes from siblings by specifying it is the deep search to use when the list is unknown, contrasting with list-specific tools like get_tasks.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Gives explicit guidance on when to use ('when you don't know which List a task is in') and notes pagination. Could be improved by mentioning alternatives like get_tasks or get_sprint_tasks, but the one provided is clear.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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