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Mgabr90

Zoho CRM + Books MCP Server

by Mgabr90

books_record_bill_payment

Record a bill payment in Zoho Books by specifying the bill, amount, date, and payment mode to settle outstanding liabilities and keep vendor balances accurate.

Instructions

Record a payment for a bill

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
dateYes
amountYes
bill_idYes
descriptionNo
payment_modeYes
exchange_rateNo
from_account_idNo
reference_numberNo
Behavior2/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

With no annotations, the description carries full responsibility for disclosing behavior. It only implies a write operation ('record') but doesn't mention side effects like updating the bill's paid status, requiring an open bill, or validating payment amounts. This is a significant transparency gap.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness3/5

Is the description appropriately sized, front-loaded, and free of redundancy?

The description is a single, front-loaded sentence with no wasted words, which is structurally concise. However, it is so brief that it sacrifices necessary context, making it under-specified rather than elegantly concise.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness1/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Given the complexity (8 parameters, no annotations, no output schema), this single sentence is grossly incomplete. It fails to explain what the tool returns, what parameters are required for what purpose, or any constraints, making it nearly unusable for an agent.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters1/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

The schema has 8 parameters with 0% schema description coverage, and the description mentions none of them. Fields like exchange_rate and from_account_id are unexplained. The description adds zero value in helping the agent understand parameter semantics.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose4/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the action ('record') and resource ('payment for a bill'), which is specific and distinct from bill creation/deletion. However, it doesn't differentiate between this and similar sibling tools like books_create_payment or books_mark_bill_as_paid, so it's not fully unambiguous.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines2/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

There is no guidance on when to use this tool versus alternatives such as books_mark_bill_as_paid or books_create_payment. No context, prerequisites, or exclusions are provided, leaving the agent without decision support.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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