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Archive Email

archive_email

Archive an email by moving it to the Archive folder, clearing your inbox without deletion. Note that labels are lost during the move.

Instructions

Move an email to the Archive folder. Convenience wrapper for move_email targeting Archive. Note: labels are lost when an email is moved — label copies in Labels/ folders are not preserved.

Input Schema

TableJSON Schema

Name	Required	Description
`emailId`	Yes
`account_id`	No	Optional account ID to route this call to (multi-account configs). Omit to use the active account. Configured account IDs are listed in the settings UI (Accounts tab).
`sourceFolder`	No	Folder the UID(s) live in (e.g. INBOX, Folders/Work, Labels/Foo). Strongly recommended whenever the UIDs came from a folder other than INBOX — IMAP UIDs are folder-scoped, so without this the wrong folder may be selected and the operation may silently no-op. Avoid passing 'All Mail' as the source: it is a union view of every folder, not a real location, so moves out of it can silently do nothing — pass the message's actual folder instead. Moving to the folder a message is already in is a no-op.

Output Schema

TableJSON Schema

Name	Required	Description	Default
`reason`	No
`success`	Yes
`messageId`	No

Schema Changelog

Changes observed during successful MCP inspections.

Changed1 schema field changedv3.1.0Jul 5, 2026

addedInput schema / properties / account_id

Added value: +{
+  "description": "Optional account ID to route this call to (multi-account configs). Omit to use the active account. Configured account IDs are listed in the settings UI (Accounts tab).",
+  "type": "string"
+}

First observedv3.0.77Jun 21, 2026

TDQS

A4.2/5.0

Behavior5/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

The description goes beyond annotations by disclosing that labels are lost when moving an email, which is critical behavioral information. Annotations only indicate non-readonly and non-destructive, but the description adds the side effect of label loss.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

The description is extremely concise, using two sentences to convey purpose, relationship to move_email, and a critical side effect. It is front-loaded and wastes no words.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness4/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Given that an output schema exists and annotations are present, the description adequately covers the essential behavioral detail (label loss). However, it could mention edge cases like what happens if the email is already archived.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

The input schema has 67% coverage with descriptions for account_id and sourceFolder, but the tool description does not add any extra meaning or usage guidance for the parameters beyond what the schema already provides.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the tool moves an email to the Archive folder and explicitly distinguishes it as a convenience wrapper for move_email targeting Archive, providing a specific verb and resource.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines3/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

The description mentions it is a convenience wrapper for move_email but does not provide explicit guidance on when to use this tool versus alternatives like move_to_folder or move_to_spam. No when-not advice is given.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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