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bu5hm4nn

zoho-bookkeeper-mcp

by bu5hm4nn

categorize_bank_transaction_as_customer_payment

Categorize an uncategorized bank transaction as a customer payment by matching it to one or more invoices, linking the bank receipt to existing Zoho transactions.

Instructions

Categorize an uncategorized bank transaction as a customer payment. Use this when the bank line represents receipt of payment for one or more invoices. Prefer matching when the bank line should be linked to an existing Zoho transaction, and use manual journals only for exception cases that cannot be matched or categorized cleanly.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
organization_idNoZoho org ID (uses ZOHO_ORGANIZATION_ID env var if not provided)
transaction_idYesUncategorized bank transaction ID
customer_idYesCustomer ID
invoicesYesInvoices to apply the payment against
amountYesTotal customer payment amount
dateYesPayment date (YYYY-MM-DD)
account_idYesBank account ID receiving the payment
payment_modeNoOptional payment mode such as Cash or Cheque
descriptionNoOptional payment description
reference_numberNoOptional reference number
exchange_rateNoOptional exchange rate
bank_chargesNoOptional bank charges
Behavior4/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

Annotations already indicate non-read-only (readOnlyHint=false). The description adds context by mentioning linking to invoices, but lacks explicit details about side effects or required permissions.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Three sentences, front-loaded with purpose, no wasted words. Efficient and to the point.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness4/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

No output schema, but for a mutation tool this is acceptable. Description covers purpose, usage context, and alternatives. Sibling tools like match_bank_transaction are referenced, providing broader context.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema description coverage is 100%, so baseline is 3. The description adds minimal parameter guidance beyond the schema; it mentions prefer matching vs. categories but doesn't elaborate on specific parameter usage.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the verb 'categorize' and the resource 'bank transaction as customer payment', distinguishing it from siblings like categorize_bank_transaction_as_expense by specifying it applies to receipt of payment for invoices.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines5/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Explicitly states when to use this tool (bank line represents receipt for invoices) and provides alternatives: 'Prefer matching' for existing transactions and 'manual journals' for exceptions.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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