How do I use productive-mcp-rb2?

1. Click on "Install Server". 2. Wait a few minutes for the server to deploy. Once ready, it will show a "Started" state. 3. In the chat, type @ followed by the MCP server name and your instructions, e.g., "@productive-mcp-rb2 Show me my open tasks" That's it! The server will respond to your query, and you can continue using it as needed. Here is a step-by-step guide with screenshots.

productive-mcp-rb2

by rubenlangeweg

Overview Schema Related Servers Score Discussions

TypeScript

Remote

productive-mcp-rb2

npm version

An MCP (Model Context Protocol) server for Productive.io, extended with delivery-focused tools for budget burn, resource planning, and org overview.

Based on berwickgeek/productive-mcp — extended by Ruben Langeweg.

Quick Start

1. Get your credentials

Log in to Productive.io
Go to Settings → API integrations
Generate a new token
Note your API token and Organisation ID

To find your user ID: use the whoami tool after setup, or check your profile URL in Productive.io.

2. Configure your MCP host

Claude Desktop

Add to ~/Library/Application Support/Claude/claude_desktop_config.json (macOS) or %APPDATA%\Claude\claude_desktop_config.json (Windows):

{
  "mcpServers": {
    "productive": {
      "command": "npx",
      "args": ["-y", "productive-mcp-rb2"],
      "env": {
        "PRODUCTIVE_API_TOKEN": "your_api_token",
        "PRODUCTIVE_ORG_ID": "your_org_id",
        "PRODUCTIVE_USER_ID": "your_user_id"
      }
    }
  }
}

Restart Claude Desktop after saving.

Claude Code

claude mcp add productive -- npx -y productive-mcp-rb2

Then set your environment variables in ~/.zshrc or ~/.bashrc:

export PRODUCTIVE_API_TOKEN="your_api_token"
export PRODUCTIVE_ORG_ID="your_org_id"
export PRODUCTIVE_USER_ID="your_user_id"

3. Try it

Once configured, ask your AI assistant:

"Show me my open tasks"
"Log 2 hours to the Gadero project for today"
"Which projects are over 80% budget burn?"
"Mark task 99 as Done"

Related MCP server: TrackingTime MCP Server

Environment Variables

Variable	Required	Description
`PRODUCTIVE_API_TOKEN`	Yes	Your Productive.io API token
`PRODUCTIVE_ORG_ID`	Yes	Your organisation ID
`PRODUCTIVE_USER_ID`	Optional	Your user ID — enables `my_tasks`, `me` shorthand in all tools, and the `productive://me/*` resources

Installation

Via npx (no install required)

npx productive-mcp-rb2

Global install

npm install -g productive-mcp-rb2

Updating

npx users — no action needed. Restart your MCP host and npx resolves the latest published version.

Global install users:

npm install -g productive-mcp-rb2@latest

Local checkout users:

git pull && npm install && npm run build

Then restart your MCP host.

Automated npm publishing

This repo includes .github/workflows/npm-publish.yml.

Trigger: every push to main
Guardrail: skips publishing if the current package.json version already exists on npm
Auth: requires repository secret NPM_TOKEN

Typical release flow:

npm version patch
git push

Tool Reference

Tools are listed in tables, grouped by area. Read-only tools are safe to call freely; write/mutate tools are noted in the description.

People & Identity

Tool	Description
`whoami`	Get the current user context — shows which user ID is configured as "me".
`list_people`	List team members. Optional `company_id`, `project_id`, `is_active`, `email`, `limit`.
`get_person`	Get details about a person. Requires `person_id`.

Projects & Companies

Tool	Description
`list_projects`	List projects in your organisation. Optional `status`, `company_id`, `limit`.
`list_companies`	List companies (clients). Optional `status`, `limit`.

Tasks

Tool	Description
`list_tasks`	List tasks. Optional `project_id`, `assignee_id`, `status`, `limit`.
`get_task`	Get full details of a task. Requires `task_id`.
`get_project_tasks`	Get all tasks for a project. Requires `project_id`. Optional `status`.
`my_tasks`	Get tasks assigned to the configured user. Requires `PRODUCTIVE_USER_ID`.
`create_task`	Create a task. Requires `title`. Optional `description`, `project_id`, `board_id`, `task_list_id`, `assignee_id` (use `"me"`), `due_date`, `status`.
`update_task_details`	Update title and/or description. Requires `task_id`. Optional `title`, `description`.
`update_task_assignment`	Set or clear a task's assignee. Requires `task_id`, `assignee_id` (use `"me"` or `"null"`).
`update_task_status`	Set task status by `workflow_status_id` OR `status_name` (case-insensitive, partial match). Requires `task_id`.
`update_task_sprint`	Move task to one or more sprints (custom field). Requires `task_id`.
`reposition_task`	Reposition a task within its list. Requires `taskId`. Optional `move_before_id`, `move_after_id`.
`move_task_to_list`	Move a task to a different task list. Requires `task_id`, `task_list_id`.
`add_to_backlog`	Add a task to the project backlog. Creates a Backlog list if missing. Requires `task_id`.
`create_tasks_batch`	Create multiple tasks at once. Requires `tasks` array.
`delete_task`	Permanently delete a task. Destructive. Requires `task_id`.

Subtasks

Tool	Description
`list_subtasks`	List child tasks of a parent. Requires `parent_task_id`. Optional `limit`.
`create_subtask`	Create a subtask under a parent. Requires `parent_task_id`, `title`. Optional `project_id`, `task_list_id`, `assignee_id` (use `"me"`), `due_date`, `description`.

Task Todos / Checklists

Tool	Description
`list_todos`	List checklist items on a task. Requires `task_id`.
`get_todo`	Get a single todo. Requires `todo_id`.
`create_todo`	Add a checklist item. Requires `task_id`, `title`.
`update_todo`	Rename a todo or toggle completed. Requires `todo_id`. Optional `title`, `completed`.
`delete_todo`	Delete a checklist item. Destructive. Requires `todo_id`.

Task Dependencies

Tool	Description
`list_task_dependencies`	List dependencies for a task. Requires `task_id`.
`get_task_dependency`	Get a single dependency by ID. Requires `dependency_id`.
`add_task_dependency`	Link two tasks. Requires `task_id`, `depends_on_task_id`. Optional `type` (`blocking`
`remove_task_dependency`	Remove a dependency by its ID. Destructive. Requires `dependency_id`.

Comments

Tool	Description
`list_comments`	List comments on a task. Requires `task_id`. Optional `project_id`, `limit`.
`get_comment`	Get a comment by ID. Requires `comment_id`.
`add_task_comment`	Add a comment to a task. Requires `task_id`, `comment`.
`update_comment`	Edit a comment's body. Requires `comment_id`, `body`.
`pin_comment`	Pin a comment to the top. Requires `comment_id`.
`unpin_comment`	Unpin a comment. Requires `comment_id`.
`add_comment_reaction`	Add a reaction (e.g. `like`). Requires `comment_id`, `reaction`.
`delete_comment`	Delete a comment. Destructive. Requires `comment_id`.

Attachments

Tool	Description
`list_attachments`	List file attachments on a task or comment. Requires `task_id` or `comment_id`.

Boards & Task Lists

Tool	Description
`list_boards`	List boards in a project.
`create_board`	Create a board. Requires `project_id`, `name`.
`list_task_lists`	List task lists. Optional `board_id`, `limit`.
`get_task_list`	Get a single task list. Requires `task_list_id`.
`create_task_list`	Create a task list. Requires `board_id`, `project_id`, `name`.
`update_task_list`	Rename a task list. Requires `task_list_id`, `name`.
`archive_task_list`	Archive a task list (reversible). Requires `task_list_id`.
`restore_task_list`	Restore an archived task list. Requires `task_list_id`.
`reposition_task_list`	Reposition a task list. Requires `task_list_id`. Optional `move_before_id`.

Folders

Folders group boards within a project.

Tool	Description
`list_folders`	List folders. Optional `project_id`, `status` (1=active, 2=archived), `limit`.
`get_folder`	Get a single folder. Requires `folder_id`.
`create_folder`	Create a folder. Requires `project_id`, `name`.
`update_folder`	Rename a folder. Requires `folder_id`, `name`.
`archive_folder`	Archive a folder (reversible). Requires `folder_id`.
`restore_folder`	Restore an archived folder. Requires `folder_id`.

Workflow Statuses

Tool	Description
`list_workflow_statuses`	List workflow statuses. Optional `workflow_id`, `category_id` (1=Not Started, 2=Started, 3=Closed), `limit`.

Time Entries

Time entry creation follows a 5-step workflow: project → deal → service → task → create.

Tool	Description
`list_time_entries`	View existing time entries. Optional `date`, `after`, `before`, `person_id` (use `"me"`), `project_id`, `limit`.
`create_time_entry`	Create a time entry (step 5 of the workflow). Requires `service_id`, `time`, `date`, `note` (≥10 chars).
`update_time_entry`	Update an existing time entry. Requires `time_entry_id`. Optional `time`, `note`, `date`.
`delete_time_entry`	Delete a time entry. Destructive. Requires `time_entry_id`.
`list_services`	List all services in the org.
`list_project_deals`	List deals/budgets for a project (step 2). Requires `project_id`.
`list_deal_services`	List services for a deal (step 3). Requires `deal_id`.
`get_project_services`	Convenience: get services for a project across all deals. Requires `project_id`.

Memberships

Tool	Description
`list_memberships`	List project/team memberships. Optional `project_id`, `person_id`, `limit`.

Expenses

Tool	Description
`list_expenses`	List expenses. Optional `person_id` (use `"me"`), `project_id`, `after`, `before`, `limit`.
`create_expense`	Log an expense. Requires `date`, `amount`. Optional `project_id`, `deal_id`, `note`, `billable`.

Invoices

Tool	Description
`list_invoices`	List invoices. Optional `company_id`, `project_id`, `status`, `after`, `before`, `limit`.
`get_invoice`	Get a single invoice. Requires `invoice_id`.

Activity & Pages

Tool	Description
`list_activities`	List activities (changes/updates). Optional `project_id`, `person_id`, date range, `limit`.
`get_recent_updates`	Summary of recent updates with breakdown by item type. Optional `days`.
`list_pages`	List knowledge base pages. Optional `project_id`, `limit`.
`get_page`	Get full content of a page. Requires `page_id`.
`create_page`	Create a new page. Requires `project_id`, `title`. Optional `body` (HTML), `parent_page_id`.
`update_page`	Update title and/or body. Requires `page_id`. Optional `title`, `body`.
`move_page`	Move a page under another parent. Requires `page_id`, `target_doc_id`.
`copy_page`	Copy a page from a template. Requires `template_id`. Optional `project_id`.
`delete_page`	Delete a page. Destructive. Requires `page_id`.

rb2 Delivery Tools

These tools are extended beyond the core Productive.io API and are tailored for rb2's delivery workflow.

Tool	Description
`get_budget_burn`	Budget burn analysis with RAG status (Green <70%, Amber 70-90%, Red >90%). Optional `min_burn_pct`, `project_id`.
`get_resource_plan`	Team bookings and utilisation for a date range. Optional `person_name`, `project_id`, `after`, `before`.
`get_overbooked_people`	Detect team members exceeding capacity. Optional `threshold_pct`, `after`, `before`.
`get_org_overview`	rb2 headcount per subsidiary (NL, SCAPE, Code Blue, CN, PT, NG) with active project counts.
`list_bookings`	Raw resource bookings/capacity entries. Optional `person_id` (use `"me"`), `project_id`, date range.

Common Workflows

Updating task status by name

update_task_status accepts a status_name instead of an ID — it auto-resolves against the project's workflow statuses (case-insensitive, partial match).

"Move task 12345 to In Progress"
   → update_task_status(task_id="12345", status_name="In Progress")

If the name is ambiguous or missing, the tool returns the available statuses so you can retry with workflow_status_id.

Creating a subtask

"Add a subtask 'Write tests' under task 12345 assigned to me"
   → create_subtask(parent_task_id="12345", title="Write tests", assignee_id="me")

Logging time (5-step flow)

list_projects
   → list_project_deals(project_id)
      → list_deal_services(deal_id)
         → get_project_tasks(project_id)         # optional, to link a task
            → create_time_entry(service_id, time, date, note)

The simplest approach is to use the timesheet prompt, which walks through every step automatically.

Managing knowledge base pages

"Create a runbook for project 12345 with the deployment steps"
   → create_page(project_id="12345", title="Deployment Runbook", body="<p>...</p>")

"Move page 999 under page 100"
   → move_page(page_id="999", target_doc_id="100")

Pinning an important comment

list_comments(task_id) → pick the comment ID → pin_comment(comment_id)

Prompts (5 total)

Prompts are pre-built workflow templates that guide the AI through multi-step operations. Invoke them by name in Claude Desktop or with /mcp__productive__<name> in Claude Code.

`timesheet`

Guided workflow for creating timesheet entries. Walks through project → budget → service → task → time entry selection with proper validation. Accepts optional hints to pre-fill the workflow.

Arguments:

project — project name or ID to start with (optional)
date — today, yesterday, or YYYY-MM-DD (optional)
time — duration like "2h", "120m", "1.5h" (optional)
work_description — brief description of work performed (optional)

`quick_timesheet`

Step-by-step guidance for a specific stage of the timesheet workflow. Use when you're already partway through and need help with a specific step: project, budget, service, task, or create.

Arguments:

step — current step: project, budget, service, task, or create
project_id — project ID if already selected (optional)
deal_id — deal/budget ID if already selected (optional)
service_id — service ID if already selected (optional)
task_id — task ID if already selected (optional)

`weekly_report`

Generate a structured weekly status report for a team member: time logged, tasks completed, in-progress work.

Arguments:

person_id — person to report on (leave blank to use the configured user)
week_start — start of the week in YYYY-MM-DD format (defaults to current Monday)

`project_health`

Full project health check: budget burn, open tasks, team capacity, and recent activity — produces a RAG-rated summary.

Arguments:

project_id — the Productive.io project ID to analyse

`sprint_planning`

Walk through sprint planning: review backlog, check capacity, select tasks, create new ones, and assign the team.

Arguments:

project_id — the project ID to plan the sprint for
sprint_name — name for the new sprint (e.g. "Sprint 12")

Resources (6 total)

Resources are read-only data sources you can reference directly. In Claude, prefix with @productive or use the URI scheme productive://.

Resource	Description
`productive://projects`	All active projects in Productive.io — names, IDs, and status.
`productive://org/overview`	rb2 headcount per subsidiary and total active projects.
`productive://me/tasks`	Open tasks assigned to the configured user. Requires `PRODUCTIVE_USER_ID`.
`productive://me/today`	Time entries logged today by the configured user. Requires `PRODUCTIVE_USER_ID`.
`productive://projects/{id}/tasks` (template)	Open tasks for a specific project. Replace `{id}`.
`productive://tasks/{id}` (template)	Full details of a specific task. Replace `{id}`.

Timesheet Workflow

The recommended workflow for logging time follows a strict hierarchy:

list_projects
    ↓
list_project_deals       (get budgets for the project)
    ↓
list_deal_services       (get services for the budget)
    ↓
list_tasks               (optional: find task to link)
    ↓
create_time_entry        (log time with service_id + notes)

The simplest approach is to use the timesheet prompt, which walks through all steps automatically.

Repository

github.com/rubenlangeweg/productive-mcp

License

ISC

Install Server

license - permissive license

quality

maintenance

How are these scores calculated?

Maintenance

–Maintainers

–Response time

–Release cycle

–Releases (12mo)

Commit activity

Resources

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