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list_contacts

Read-only

Search and filter Billy contacts to find contact IDs for invoices or bills. Supports free-text search and filters for customer, supplier, and archived status.

Instructions

List contacts (customers and suppliers) in Billy. Supports free-text search and filtering. Use this to find a contact ID before creating invoices or bills.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
qNoFree-text search on name, contactNo, phone, email
pageNoPage number (1-based)
phoneNoFilter by phone number
verboseNoReturn the full Billy response. Default false: compact records with key fields only (saves ~90% context)
pageSizeNoRecords per page (max 1000, default 50)
contactNoNoFilter by exact contact number
isArchivedNoWhen true, returns only archived records; when false, only active ones
isCustomerNoOnly contacts flagged as customers
isSupplierNoOnly contacts flagged as suppliers
Behavior4/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

Annotations already declare readOnlyHint=true, so agent knows it's safe. Description adds that it returns a list of contacts with filtering/search capability. No contradictions; moderate additional context beyond annotations.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Two sentences, front-loaded with purpose. Every sentence adds value; no waste.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness4/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

The tool is simple, annotations present, and description covers purpose and usage hint. Output schema is missing but verbose parameter hints at response format. Slightly incomplete regarding response structure but adequate.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema description coverage is 100%, so baseline is 3. The description adds general info about free-text search and filtering but does not explain individual parameters beyond what schema provides. No extra value for parameters.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the tool lists contacts (customers and suppliers) in Billy, supports free-text search and filtering. It distinguishes from siblings like get_contact and create_contact by specifying the list and find-ID use case.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

The description provides explicit guidance: 'Use this to find a contact ID before creating invoices or bills.' It does not discuss when not to use or alternatives, but the given context is clear.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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