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CryptoCultCurt

Appfolio MCP Server

get_unit_directory_report

Retrieve a unit directory report with details about units in properties, filtered by property, owner, group, portfolio, tags, or unit visibility.

Instructions

Retrieves a unit directory report with details about units in properties. IMPORTANT: All ID parameters (owners_ids, properties_ids, etc.) must be numeric strings (e.g. '123'), NOT names. Use respective directory reports first to lookup IDs by name if needed.

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
propertiesNoFilter results based on properties, groups, portfolios, or owners. All ID fields must be numeric strings, not names.
unit_visibilityNoFilter units by status. Defaults to "active"active
tagsNoOptional. Filter by a comma-separated list of tags (e.g., "bbq,deck").
columnsNoArray of specific columns to include in the report
Behavior2/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

No annotations are provided, so the description carries the full burden. It lacks disclosure of behavioral aspects like read-only status, authentication needs, or side effects. The only behavioral hint is the numeric ID requirement.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

The description is two sentences, front-loaded with the purpose, followed by critical usage guidance. No unnecessary words, highly concise and well-structured.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness3/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

The description does not explain what the report contains beyond 'details about units', nor does it mention pagination, sorting, or other features. Since there is no output schema, more context on the report's content would be beneficial.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

The input schema has 100% description coverage, so the schema already documents parameters. The description adds value by reinforcing the numeric string requirement and providing lookup hints, but this is incremental.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose4/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the tool retrieves a unit directory report with details about units in properties. It provides a specific verb and resource, distinguishing it from sibling report tools by name and context.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

The description explicitly warns that all ID parameters must be numeric strings and recommends using directory reports to look up IDs by name. This provides clear usage guidance, though it does not contrast with sibling tools.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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