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cancel_recurring_meeting_occurrence

DestructiveIdempotent

Cancel a virtual, not-yet-materialized occurrence of a recurring meeting by specifying its exact start time; if the occurrence is already a real meeting, delete that meeting instead.

Instructions

Cancel a virtual (not-yet-materialized) recurring-meeting occurrence.

Requires OpenProject 17.4+.

start_time: the occurrence's exact start time (ISO 8601), matching init_recurring_meeting_occurrence's addressing scheme.

If the occurrence has already been materialized into a real Meeting and is not itself cancelled, this fails with an error (delete_meeting the materialized meeting directly instead). If NOT yet materialized, OpenProject records the cancellation as a cancelled Meeting (init_recurring_meeting_occurrence restores it, a later schedule change of the series other than the time of day can delete it); this call's result does not report that new meeting's id; list_meetings/ list_recurring_meeting_occurrences(filter="cancelled") can be used to find it afterward if needed.

Input Schema

NameRequiredDescriptionDefault
confirmNofalse: preview only, nothing changes. true: applies it; get the user's approval of the preview first.
start_timeYes
recurring_meeting_idYesRecurring meeting series id, from list_recurring_meetings.

Schema Changelog

Changes observed during successful MCP inspections.

  1. Addedv0.4.4

TDQS

A4.8/5.0
Behavior5/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

Annotations declare destructive/idempotent, but the description adds what actually happens underneath: a cancelled Meeting record is created, its id is not returned, and a series schedule change (other than time of day) can delete it later. It also names the recovery path (list_meetings / list_recurring_meeting_occurrences filter='cancelled'), which annotations cannot express.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness4/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Front-loaded with the core action, then a version requirement, then parameter guidance, then the materialized-vs-virtual branch. Dense and nearly waste-free, though the informal parentheticals and line-broken layout make it slightly harder to scan than a tight paragraph would.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness5/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

No output schema, so the description correctly notes that the result omits the new meeting's id and tells the agent how to locate it afterwards. Version requirement, failure mode, recovery path and semantics are all covered for a destructive mutation.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters4/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 67%; start_time is undocumented in the schema, and the description compensates by specifying ISO 8601 and tying it to init_recurring_meeting_occurrence's addressing scheme. The confirm preview/apply workflow is left to the schema rather than reinforced here, so this stops short of 5.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

States a specific verb and resource ('Cancel a ... recurring-meeting occurrence') with the crucial qualifier 'virtual (not-yet-materialized)', which distinguishes it from delete_meeting and init_recurring_meeting_occurrence. An agent can immediately tell what this does and what it is not.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines5/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Explicitly routes the agent: if the occurrence is already materialized, use delete_meeting on the real Meeting instead; if not, this tool records a cancelled Meeting that init_recurring_meeting_occurrence can restore. Names the alternatives and the exact conditions selecting them.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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