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michsob

PowerPlatform MCP

Get OOTB Workflows

get-ootb-workflows

Retrieve background workflows, business rules, actions, BPFs, and on-demand workflows from PowerPlatform Dataverse. Filter by category and environment to manage non-cloud-flow automation components.

Instructions

Get all non-cloud-flow workflows: background workflows, business rules, actions, BPFs, on-demand workflows

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
maxRecordsNoMaximum records (default: 500)
categoriesNoWorkflow categories to include. 0=Background, 1=On-Demand, 2=Business Rule, 3=Action, 4=BPF
environmentNoEnvironment name (e.g. DEV, UAT). Uses default if omitted.
Behavior2/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

No annotations provided, yet description lacks disclosure of read-only safety, return format, pagination behavior beyond the parameter name, or error conditions. Only describes the filtered entity types.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Single sentence, front-loaded with verb and scope. Colon-separated list efficiently enumerates included types without redundancy. No filler words.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness4/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Adequate for a list-retrieval tool with well-documented schema. Defines the entity set clearly, though could improve by noting it returns a collection/list given the absence of an output schema.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters4/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

While schema has 100% coverage, the description adds value by mapping the abstract 'non-cloud-flow' concept to the specific category types listed, reinforcing what the numeric category codes (0-4) represent in business terms.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

States specific action ('Get') and resource ('non-cloud-flow workflows'), distinguishing from cloud flows. Lists exact workflow types covered (background, business rules, actions, BPFs, on-demand), clearly defining scope.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines3/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Implicitly distinguishes use case via 'non-cloud-flow' qualifier, suggesting when not to use it (avoid for cloud flows). However, fails to clarify relationship to sibling 'get-workflows' or when to prefer one over the other.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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