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freispace MCP Server

freispace MCP Server

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freispace MCP Server

A Model Context Protocol (MCP) server that provides analytics and insights for the scheduling software freispace. This server enables AI assistants (e.g. Copilot, Gemini) to query data within freispace, such as project statistics and planning related information.

Overview

The freispace MCP Server connects any LLM with tooling capabilities to freispace to query analytical data.

Media teams using freispace can leverage the MCP server to make planning data available to the entire company using the company-wide AI (e.g. Copilot), without users having to be on freispace or even know about freispace, as well as help post-production teams make data-driven decisions while scheduling and planning.

Our MCP Server always respects user permissions, ensuring that the LLM will only be able to access data on a per-user level, ensuring data safety.

Example queries might be "Who worked with Person X in the past" or "How many vacation days do I have left?"

Related MCP server: Publora MCP Server

Prerequisites

  1. freispace Flagship account

  2. Valid MCP API key for freispace

    • During beta, contact your freispace support team to obtain an MCP API key

Available Tools

All lookups are name-based. Partial names match; the first match is used.

get_current_user

Who the calling user is: name, email and linked staff record. No arguments. Use it to resolve "I"/"me"/"my" to a staff name.

"Who am I logged in as?"

get_staffs

List staff members with name, title and staff number.

  • status (optional): active (default), inactive, all

"List all staff members" · "Who are the developers in the company?"

find_resources

Search rooms/studios (suites), equipment/licenses (resources) and staff by name in one call, grouped by type.

  • search (optional): name or partial name; omit to list everything

  • staff (optional): internal or external

  • site (optional): only suites at matching sites

  • status (optional): active (default), inactive, all

"Find Sammy" · "List external freelancers"

get_availability

Check when staff, suites or resources are free in a date window (default 14 days, max 92), considering bookings, public holidays and staff absences/work times.

  • type (required): staff, resource, suite or site

  • search, staff, site, status (optional): entity selection as in find_resources

  • from, to, days, weeks (optional): the date window

  • duration + duration_unit (optional): required free length (minutes, hours or days)

"Is a studio free next Tuesday for 3 hours?" · "Who has 2 fully-free days in the next two weeks?"

get_my_schedule

The calling user's own bookings in a date window (default: next 7 days).

  • from, to, days, weeks (optional): the date window

"What's on my schedule this week?"

get_my_tasks

Tasks assigned to the calling user, with due date, priority and reference.

  • include_done (optional): also include completed tasks

"What are my open tasks?"

get_open_tasks

All open tasks of the team, with assignees.

  • reference (optional): project, booking or user

"Which project tasks are still open?"

get_staff_projects

List the projects a staff member is booked on, with date range and duration.

  • staff_name (required)

"What projects is Karl booked on?"

get_staff_collaborators

Show who a staff member has worked with, based on shared bookings.

  • staff_name (required)

"Who has Alexander worked with?"

get_staff_next_holiday

Get a staff member's next upcoming holiday (start, end, length, comment).

  • staff_name (optional; omit for the calling user)

"When is my next holiday?" · "When is Hendrikje on holiday?"

get_staff_holiday_quota

Get a staff member's holiday quota for one year: total, taken and remaining days.

  • staff_name (optional; omit for the calling user)

  • year (optional; defaults to the current year)

"How many vacation days do I have left?"

get_project_stats

Booking statistics for one project: past vs upcoming bookings with per-status breakdown, plus the project timespan (first booking start, last booking end and the duration in days between them).

  • project_name (required)

"Show booking stats for Project Alpha" · "How long does Project Alpha run?"

get_project_team

List the staff members who worked on a project, with their number of bookings on it.

  • project_name (required)

"Who worked on the website redesign?"

get_project_tasks

Task status of one project: all tasks on the project and its bookings, with an open/done/overdue summary.

  • project_name (required)

"Are there open tasks on the documentary project?"

get_invoices

List invoices with filters and per-currency totals; paginated. Status buckets: draft, open, overdue, paid, partially-paid, canceled, locked.

  • search (optional): matches number, order number, subject, recipient address

  • status, number, date_min/date_max, due_date_min/due_date_max, sum_min/sum_max, outstanding_min/outstanding_max, sort, order, page, per_page (optional)

"Which invoices are overdue?" · "Open invoices for Acme"

get_offers

List offers (quotes) with filters and per-currency net totals; paginated. Status buckets: draft, locked, open, accepted, declined.

  • search, status, number, date_min/date_max, sum_min/sum_max, sort, order, page, per_page (optional)

"Show declined offers from this year"

get_orders

List orders (jobs) with their connected offers and invoices inline; paginated.

  • search (optional): matches order number and name

  • status, number, date_min/date_max, sort, order, page, per_page (optional)

"What was quoted and billed on order 2026-014?"

search_docs

Search the freispace documentation and return the most relevant excerpts.

  • query (required)

  • limit (optional): max excerpts, default 5

"How do I set up shift planning in freispace?"

Error Handling

Errors are returned to the calling model as short, actionable messages (e.g. Not found (404): Staff member with name 'X' not found. Call get_staffs to list valid staff names.). Diagnostics are logged to stderr; stdout carries only the MCP protocol.

⚠️ Beta Notice

Our freispace MCP server is currently in beta. All features are free during this period. We appreciate your feedback and patience as we continue to improve the platform.

License

MIT License - see LICENSE file for details.

Support

For support and questions:

Available Tools

18 tools
find_resourcesA

Search rooms/studios (suites), equipment/licenses (resources) and staff by name in one call; results are grouped by type. Call without search to list everything. Use it to find entities and the exact names to pass to other tools.

Inputs: site, staff, search, status.

get_availabilityA

Check when staff, rooms (suites) or resources are FREE in a date window (default 14 days, max 92). Considers bookings, public holidays and staff absences/work times. Returns free time slots and fully-free days per entity, and whether a required duration fits. Select entities with search/site/status (names from find_resources).

Inputs: type (required), to, days, from, +7 more.

get_current_userA

Who the calling user is: name, email and their linked staff record. Use it to resolve 'I', 'me' or 'my' to a staff name for other tools.

Inputs: no named parameters.

get_invoicesA

List invoices with filters and per-currency totals; paginated. Status buckets: draft, open (finalized & unpaid, includes overdue), overdue, paid, partially-paid, canceled, locked. To find a client's invoices use search — it matches number, order number, subject and recipient address.

Inputs: page, sort, order, number, +11 more.

get_my_scheduleA

The calling user's own bookings in a date window (default: the next 7 days). Use it for questions like 'what is on my schedule this week'.

Inputs: to, days, from, weeks.

get_my_tasksA

Tasks assigned to the calling user, with due date, priority and what they reference. Default: open tasks only.

Inputs: include_done.

get_offersA

List offers (quotes) with filters and per-currency net totals; paginated. Status buckets: draft, locked, open (finalized, no decision yet), accepted, declined. Each offer shows how many invoices were created from it. Search matches number, order number, subject and recipient address.

Inputs: page, sort, order, number, +7 more.

get_open_tasksA

All open (not yet completed) tasks of the team, with assignees, due dates and what they reference. For only the calling user's own tasks use get_my_tasks.

Inputs: reference.

get_ordersA

List orders (jobs) with their connected offers and invoices inline; paginated. Use it for questions like 'what was quoted and billed on order X'. Search matches order number and name.

Inputs: page, sort, order, number, +5 more.

get_project_statsA

Booking statistics for one project: how many bookings are in the past vs upcoming, with a per-status breakdown.

Inputs: project_name (required).

get_project_tasksA

Task status of one project: all tasks on the project and its bookings, with a summary of how many are open, done and overdue.

Inputs: project_name (required).

get_project_teamA

List the staff members who worked on a project, with each person's number of bookings on it.

Inputs: project_name (required).

get_staff_collaboratorsA

Show who a staff member has worked with, based on shared bookings: each colleague with the bookings and projects they shared.

Inputs: staff_name (required).

get_staff_holiday_quotaA

Get a staff member's holiday quota for one year: total, taken and remaining days. Omit staff_name to get the calling user's own quota.

Inputs: year, staff_name.

get_staff_next_holidayA

Get a staff member's next upcoming holiday: start date, end date, length in days and comment. Omit staff_name to get the calling user's own next holiday.

Inputs: staff_name.

get_staff_projectsA

List the projects a staff member is booked on, with each project's date range and duration in days.

Inputs: staff_name (required).

get_staffsA

List staff members with name, title and staff number. Default: active staff only. Use it to browse the team or to find the exact staff name for other tools.

Inputs: status.

search_docsA

Search the freispace documentation. Returns the most relevant excerpts. Use it for questions about how freispace itself works (features, settings, how-tos).

Inputs: query (required), limit.

Tool Schema Changelog

Recent tool additions, removals, and schema changes observed during successful MCP inspections.

Loading tool schema changelog…

    Deploy Server
    One endpoint for every MCP toolRayrun runs every MCP server behind one URL and holds the credentials. Each call is decided per client, tool, and argument, then recorded.ray.runAd

    TDQS

    A3.9/5.0

    Scored across 18 tools

    Disambiguation5/5

    Each tool has a clearly distinct purpose, targeting specific entities (staff, projects, bookings, invoices, etc.) with no overlap. For example, get_my_schedule vs get_availability are differentiated by scope (own vs general), and get_my_tasks vs get_open_tasks are differentiated by assignment.

    Naming Consistency4/5

    Most tools follow a 'get_<entity>' pattern, but two tools break the pattern: 'find_resources' uses 'find' and 'search_docs' uses 'search'. Additionally, 'get_staffs' is plural while others like 'get_invoices' are also plural but 'get_offers' is singular. Overall consistent but with minor deviations.

    Tool Count5/5

    18 tools is well-scoped for a facility management server, covering staff, resources, bookings, projects, tasks, finances, and documentation without being excessive.

    Completeness2/5

    The tool set is entirely read-only (all 'get', 'find', 'search' operations). There are no create, update, or delete tools for any entity. This is a significant gap, as agents cannot modify any data, limiting the server's usefulness.

    Maintenance

    ActivityInactive
    ResponsivenessNo recent community issues

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