freispace MCP Server

A Model Context Protocol (MCP) server that provides analytics and insights for the scheduling software freispace. This server enables AI assistants (e.g. Copilot, Gemini) to query data within freispace, such as project statistics and planning related information.

Overview

The freispace MCP Server connects any LLM with tooling capabilities to freispace to query analytical data.

Media teams using freispace can leverage the MCP server to make planning data available to the entire company using the company-wide AI (e.g. Copilot), without users having to be on freispace or even know about freispace, as well as help post-production teams make data-driven decisions while scheduling and planning.

Our MCP Server always respects user permissions, ensuring that the LLM will only be able to access data on a per-user level, ensuring data safety.

Example queries might be "Who worked with Person X in the past" or "How many vacation days do I have left?"

Related MCP server: MCP FactorialHR

Prerequisites

1. freispace Flagship account

2. Valid MCP API key for freispace

   • During beta, contact your freispace support team to obtain an MCP API key

Available Tools

All lookups are name-based. Partial names match; the first match is used.

get_current_user

Who the calling user is: name, email and linked staff record. No arguments. Use it to resolve "I"/"me"/"my" to a staff name.

"Who am I logged in as?"

get_staffs

List staff members with name, title and staff number.

• status (optional): active (default), inactive, all

"List all staff members" · "Who are the developers in the company?"

find_resources

Search rooms/studios (suites), equipment/licenses (resources) and staff by name in one call, grouped by type.

• search (optional): name or partial name; omit to list everything

• staff (optional): internal or external

• site (optional): only suites at matching sites

• status (optional): active (default), inactive, all

"Find Sammy" · "List external freelancers"

get_availability

Check when staff, suites or resources are free in a date window (default 14 days, max 92), considering bookings, public holidays and staff absences/work times.

• type (required): staff, resource, suite or site

• search, staff, site, status (optional): entity selection as in find_resources

• from, to, days, weeks (optional): the date window

• duration + duration_unit (optional): required free length (minutes, hours or days)

"Is a studio free next Tuesday for 3 hours?" · "Who has 2 fully-free days in the next two weeks?"

get_my_schedule

The calling user's own bookings in a date window (default: next 7 days).

• from, to, days, weeks (optional): the date window

"What's on my schedule this week?"

get_my_tasks

Tasks assigned to the calling user, with due date, priority and reference.

• include_done (optional): also include completed tasks

"What are my open tasks?"

get_open_tasks

All open tasks of the team, with assignees.

• reference (optional): project, booking or user

"Which project tasks are still open?"

get_staff_projects

List the projects a staff member is booked on, with date range and duration.

• staff_name (required)

"What projects is Karl booked on?"

get_staff_collaborators

Show who a staff member has worked with, based on shared bookings.

• staff_name (required)

"Who has Alexander worked with?"

get_staff_next_holiday

Get a staff member's next upcoming holiday (start, end, length, comment).

• staff_name (optional; omit for the calling user)

"When is my next holiday?" · "When is Hendrikje on holiday?"

get_staff_holiday_quota

Get a staff member's holiday quota for one year: total, taken and remaining days.

• staff_name (optional; omit for the calling user)

• year (optional; defaults to the current year)

"How many vacation days do I have left?"

get_project_stats

Booking statistics for one project: past vs upcoming bookings with per-status breakdown, plus the project timespan (first booking start, last booking end and the duration in days between them).

• project_name (required)

"Show booking stats for Project Alpha" · "How long does Project Alpha run?"

get_project_team

List the staff members who worked on a project, with their number of bookings on it.

• project_name (required)

"Who worked on the website redesign?"

get_project_tasks

Task status of one project: all tasks on the project and its bookings, with an open/done/overdue summary.

• project_name (required)

"Are there open tasks on the documentary project?"

get_invoices

List invoices with filters and per-currency totals; paginated. Status buckets: draft, open, overdue, paid, partially-paid, canceled, locked.

• search (optional): matches number, order number, subject, recipient address

• status, number, date_min/date_max, due_date_min/due_date_max, sum_min/sum_max, outstanding_min/outstanding_max, sort, order, page, per_page (optional)

"Which invoices are overdue?" · "Open invoices for Acme"

get_offers

List offers (quotes) with filters and per-currency net totals; paginated. Status buckets: draft, locked, open, accepted, declined.

• search, status, number, date_min/date_max, sum_min/sum_max, sort, order, page, per_page (optional)

"Show declined offers from this year"

get_orders

List orders (jobs) with their connected offers and invoices inline; paginated.

• search (optional): matches order number and name

• status, number, date_min/date_max, sort, order, page, per_page (optional)

"What was quoted and billed on order 2026-014?"

search_docs

Search the freispace documentation and return the most relevant excerpts.

• query (required)

• limit (optional): max excerpts, default 5

"How do I set up shift planning in freispace?"

Error Handling

Errors are returned to the calling model as short, actionable messages (e.g. Not found (404): Staff member with name 'X' not found. Call get_staffs to list valid staff names.). Diagnostics are logged to stderr; stdout carries only the MCP protocol.

⚠️ Beta Notice

Our freispace MCP server is currently in beta. All features are free during this period. We appreciate your feedback and patience as we continue to improve the platform.

License

MIT License - see LICENSE file for details.

Support

For support and questions:

• Documentation: freispace documentation

• Issues: GitHub Issues

• Contact: freispace Support