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penni_create_expense

Record expenses in QuickBooks by specifying vendor, amount, and category. Optionally add date and memo. Requires Penni subscription.

Instructions

Create an expense entry in QuickBooks (requires Penni subscription)

Input Schema

TableJSON Schema
NameRequiredDescriptionDefault
vendorYesVendor name
amountYesAmount in dollars
categoryYesExpense category (e.g. Meals & Entertainment, Software & Subscriptions)
dateNoDate YYYY-MM-DD (defaults to today)
memoNoMemo or description
Behavior2/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

With no annotations, the description carries full burden. It only mentions the action and a requirement, lacking details on idempotency, error behavior, side effects, or validation. A create operation needs more behavioral context.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness4/5

Is the description appropriately sized, front-loaded, and free of redundancy?

The description is a single concise sentence, front-loading the key information. It could be slightly more structured, but it is efficient and to the point.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness2/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

For a tool with 5 parameters and no annotations, the description is too brief. It lacks information on return values, error scenarios, restrictions on categories, or duplicate handling, making it incomplete.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 100%, so baseline is 3. The description adds no additional meaning beyond the schema; it does not elaborate on any parameters.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

The description clearly states the action (create), resource (expense entry in QuickBooks), and a key prerequisite (Penni subscription). It distinguishes itself from sibling tools like penni_create_invoice by specifying the target resource.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines3/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

The description implies usage for creating expenses but does not explicitly state when to use this tool versus alternatives like penni_create_invoice. No guidance on when not to use or prerequisites beyond the subscription.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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