Gmail MCP Server

# Example Prompts for Gmail MCP Server This document provides example prompts to demonstrate the capabilities of the Gmail MCP Server with Claude Desktop. ## Table of Contents 1. [Basic Email Operations](#basic-email-operations) 2. [Advanced MCP Prompts](#advanced-mcp-prompts) 3. [Resource-Enhanced Drafting](#resource-enhanced-drafting) 4. [Calendar-Integrated Replies](#calendar-integrated-replies) --- ## Basic Email Operations These prompts use the core MCP tools directly. ### Read Unread Emails ``` Show me my 3 most recent unread emails and provide a brief summary of each one, including who sent it and what it's about. ``` **What happens:** Claude uses the `get_unread_emails` tool to fetch your unread messages and summarizes them. --- ### Create a Simple Draft Reply ``` Check my unread emails. For the first one, draft a professional reply thanking the sender and saying I'll get back to them by end of week. Keep it friendly and concise. ``` **What happens:** Claude reads your emails, then uses `create_draft_reply` to create a threaded draft in your Gmail account. --- ### Email Triage ``` Look at my 5 most recent unread emails. Categorize them by urgency (high/medium/low) based on the content and sender. Then, draft a polite reply to the most urgent one, acknowledging the request and providing a timeline for response. ``` **What happens:** Claude analyzes multiple emails and prioritizes them before drafting a response. --- ## Advanced MCP Prompts These prompts leverage the sophisticated MCP prompts built into the server. ### 1. Professional Reply with 7 Cs Framework ``` Use the draft_professional_reply prompt with my first unread email. I need to confirm receipt of the quarterly report and mention that I'll review it by Friday. Use a professional tone. ``` **What happens:** - Uses the `draft_professional_reply` MCP prompt - Applies chain-of-thought reasoning through 7 steps - Validates against the 7 Cs of Communication (Clarity, Conciseness, Correctness, etc.) - Incorporates your AI directive persona - Outputs UK English formatting **MCP Prompt Arguments:** - `thread_id`: Automatically selected from first unread - `key_points`: "confirm receipt, review by Friday" - `tone`: "professional" --- ### 2. Meeting Scheduling with Calendar Context ``` Use the schedule_meeting_reply prompt for the email from John about next week's planning session. Check my availability from December 16-20, 2025. ``` **What happens:** - Uses the `schedule_meeting_reply` MCP prompt - Integrates real-time calendar availability via Google Calendar API - Proposes 2 specific time slots following your AI directive protocol - UK date/time format with timezone (BST/GMT) - Applies 7 Cs framework for professionalism **MCP Prompt Arguments:** - `thread_id`: From John's email - `date_range_start`: "2025-12-16" - `date_range_end`: "2025-12-20" --- ### 3. Template Suggestion with Reasoning ``` Use the suggest_template prompt to analyze my unread email from the dentist office. ``` **What happens:** - Uses the `suggest_template` MCP prompt with few-shot learning - Analyzes email content against 11 personal templates - Returns template match with confidence score (0-100%) - Explains reasoning for selection - Shows which template fields need customization - Provides pre-populated template preview **Example Output:** ``` Template Match: "Appointment Confirmation" (95% confidence) Reasoning: Email contains appointment details and time confirmation Required Fields: [date], [time], [location] Preview: "Dear [Practice Name], Thank you for confirming my appointment on [date] at [time]. I look forward to seeing you then. Best regards" ``` --- ## Resource-Enhanced Drafting These prompts demonstrate how Claude uses the MCP resources for higher-quality email composition. ### Using the 7 Cs Framework ``` Draft a reply to Sarah's budget request email. Make sure to follow the 7 Cs of Effective Communication framework. I need to explain that we need to reduce the proposed budget by 15% and suggest a follow-up meeting to discuss alternatives. ``` **What happens:** - Claude accesses `file:///email-guidelines/7cs-communication.md` resource - Ensures the draft meets all 7 criteria: - **Clarity**: Clear message about budget reduction - **Conciseness**: No unnecessary words - **Correctness**: Accurate 15% figure - **Coherence**: Logical flow of ideas - **Completeness**: Includes next steps (meeting) - **Courtesy**: Respectful tone despite delivering bad news - **Concreteness**: Specific numbers and actions --- ### Using Personal Email Templates ``` I received an email asking for a quote on garden maintenance. Draft a reply using one of my personal email templates. ``` **What happens:** - Claude accesses `file:///email-guidelines/personal-templates.md` resource - Identifies the "Request for Quote" template - Customizes it with context from the received email - Maintains your personal communication style **Template Used:** ``` Subject: Re: Quote Request for Garden Maintenance Dear [Name], Thank you for reaching out regarding [service]. I'd be happy to provide a quote. To give you an accurate estimate, I'll need a few more details: - [Detail 1] - [Detail 2] - [Detail 3] Once I have this information, I'll send over a detailed quote within [timeframe]. Best regards ``` --- ### Using AI Drafting Directive ``` Draft a reply to the complaint email from our client about the delayed delivery. Use my AI drafting directive to ensure we apply proper empathy and problem-solving approach. ``` **What happens:** - Claude accesses `file:///email-guidelines/ai-drafting-directive.md` resource - Applies Dale Carnegie principles (empathy, acknowledge feelings) - Uses Robert Cialdini's reciprocity and consistency principles - Follows Stephen Covey's seek-first-to-understand approach - Maps to appropriate tone (apologetic + solution-focused) - UK English spelling and formatting **Directive Principles Applied:** - Acknowledges client's frustration first - Takes responsibility without making excuses - Offers specific remedy/compensation - Commits to preventing future issues - Ends on a relationship-building note --- ### Combining All Resources ``` Check my unread emails. For the one from Mark about the project timeline, draft a professional reply using the 7 Cs framework, my AI directive, and check if any of my templates apply. I need to apologize for the 2-week delay and propose a revised timeline with a meeting to discuss. ``` **What happens:** - Accesses all three resources: 1. 7 Cs framework for structure 2. AI directive for tone and persuasion tactics 3. Personal templates for format (if applicable) - Creates a comprehensive, professional response - Balances apology with solution-oriented approach --- ## Calendar-Integrated Replies These prompts showcase the Google Calendar integration for context-aware scheduling. ### Accept Meeting with Availability Context ``` Check my unread meeting requests. For the one from Jane, accept it and propose 2 alternative times based on my calendar availability this week. ``` **What happens:** - Uses `get_calendar_availability` tool - Analyzes your actual free/busy status - Proposes specific time slots when you're available - Follows your AI directive's "always offer 2 options" protocol --- ### Decline with Alternative Times ``` Draft a reply declining the Monday 9am meeting from HR, but offer 2 alternative times between December 18-20 when I'm actually free. ``` **What happens:** - Politely declines with reasoning - Queries calendar for genuine availability - Suggests concrete alternatives - Maintains professional tone per AI directive --- ## Tips for Best Results 1. **Be Specific**: Include key points you want to address in your reply 2. **Mention Resources**: Explicitly ask Claude to use the 7 Cs, templates, or AI directive when you want that level of quality 3. **Use MCP Prompts**: Call the advanced prompts by name for sophisticated multi-step reasoning 4. **Provide Context**: The more context you give about the situation, the better the draft 5. **Iterate**: Review drafts and ask Claude to refine them before sending --- ## What Gets Created All drafts are created in your **Gmail Drafts folder**. They are: - Correctly threaded to the original email - Ready for your review and editing - Not sent automatically (you stay in control)