Electronics RFQ Agent

Your sales engineers are spending 2-4 hours turning RFQ documents into quotes. This does it in seconds.

Electronics RFQ Agent is a Python library and CLI that reads RFQ documents (PDF, Excel, Word), looks up every line item against your ERP catalog, and outputs a draft quote. It connects to SAP, Epicor, Oracle, and Microsoft Dynamics through MCP servers, so it works with Claude, GPT-4, or any agent framework that speaks MCP.

Table of contents

• Install

• The problem this solves

• Quickstart

• Commands

• API reference

• How it differs from the alternatives

• ERP support

• Benchmarks

• Integration matrix

• Try it in Docker

• Security

• FAQ

• Contributing

• License

Related MCP server: databid

Install

pip install electronics-rfq-agent-cli
# or
uv add electronics-rfq-agent-cli

To install from source instead:

git clone https://github.com/RudrenduPaul/electronics-rfq-agent
cd electronics-rfq-agent
pip install -e .
# or, with uv:
uv sync

Parsing RFQ documents (PDF, Excel, Word) calls the Anthropic API, so set ANTHROPIC_API_KEY before running anything that touches a real document:

export ANTHROPIC_API_KEY="sk-ant-..."

You don't need this key to run erfa audit against an existing quote file, or to explore the CLI with --help. Only document parsing calls out to Claude.

The problem this solves

We were working with electronics distributors who had 3-5 sales engineers spending most of their day on quote entry. Every tool we found was either tied to one specific ERP or required a 6-month integration project. We wanted something that worked with what distributors already had, could be self-hosted (quote data is sensitive), and was actually extensible.

The MCP architecture means adding a new ERP is writing one file. The parser handles the document formats distributors actually send: hand-filled PDFs, multi-sheet Excel files, and the occasional scanned table.

Quickstart

No ERP system required to try it out; the mock backend ships with 200 realistic electronics parts. You do need ANTHROPIC_API_KEY set, since parsing the RFQ document is still a real Claude call:

from electronics_rfq_agent import QuoteAgent
from electronics_rfq_agent.mcp.mock import MockERP

agent = QuoteAgent(erp=MockERP())
quote = agent.run_sync("path/to/rfq.xlsx")

for line in quote.lines:
    print(f"{line.rfq_line.part_number}: {line.status} @ {line.unit_price}")

print(quote.summary())

MockERP applies quantity-based pricing tiers automatically: qty >= 1000 gets 20% off, qty >= 100 gets 10% off, qty >= 10 gets 5% off. List price applies below qty 10. This mirrors real-world volume pricing so benchmarks and integration tests reflect realistic cost curves.

Connect to a real ERP:

from electronics_rfq_agent import QuoteAgent
from electronics_rfq_agent.mcp import EpicorMCP

agent = QuoteAgent(
    erp=EpicorMCP(base_url="https://your-epicor.company.com", api_key="..."),
    max_concurrent=10,  # parallel ERP lookups (default: 10)
)
quote = agent.run_sync("rfq_2026_0619.xlsx")
print(quote.summary())

Commands

erfa ships two subcommands. Every flag below is pulled straight from erfa --help.

# Generate a quote from an RFQ file against the mock ERP
export ANTHROPIC_API_KEY="sk-ant-..."
erfa quote rfq.xlsx --mock

# Save the quote as JSON for later inspection
erfa quote rfq.xlsx --mock --output quote.json

# Audit what happened: what was found, substituted, or missing and why
erfa audit quote.json

Audit output example (real output from erfa audit docs/example-quote.json, generated by running the mock ERP's pricing logic against the sample RFQ in tests/fixtures/sample_rfq.txt):

Audit Report - Quote df9fd083
RFQ Source : tests/fixtures/sample_rfq.txt
Lines      : 5
Total      : USD 64.04

FOUND (4)
------------------------------------------------------------
  L  1  RES-0402-10K-1PCT               qty=1000  unit=0.0064  ext=6.40
  L  2  CAP-100NF-50V-X7R-0402          qty=500  unit=0.0104  ext=5.20
  L  3  IC-LM358-SOIC8                  qty=50  unit=0.7101  ext=35.50
  L  4  XTAL-16MHZ-SMD                  qty=25  unit=0.6774  ext=16.94

NOT FOUND (1)
------------------------------------------------------------
  L  5  MOSFET-NMOS-20V-3A-SOT23        Part 'MOSFET-NMOS-20V-3A-SOT23' not found in ERP catalog

Fill rate: 80%  (4 found / 0 substituted / 1 not found)

Zero-price parts: If a part exists in the ERP catalog but has a unit price of $0.00, the agent quotes $0 rather than skipping the line, and sets line.notes to a message flagging the zero price so you catch it before quoting the customer. Check line.notes for any found or substituted line before sending a quote out.

API reference

The full reference lives in docs/api.md: every QuoteAgent parameter, the shared ERP connector interface, Quote/QuoteLineItem field-by-field, and the exception hierarchy. The exports below are what from electronics_rfq_agent import ... actually gives you, grepped from src/electronics_rfq_agent/__init__.py, not guessed:

How it differs from the alternatives

ERP support

SAP note: pyrfc requires the SAP NetWeaver RFC Library, which is not on PyPI and must be downloaded manually from SAP's support portal (S-user required). See docs/erp-setup/sap.md for step-by-step instructions.

Benchmarks

Measured using the in-memory mock backend (200 realistic parts, no ERP system required). Run it yourself:

git clone https://github.com/RudrenduPaul/electronics-rfq-agent
cd electronics-rfq-agent
uv run python benchmarks/run.py

ERP lookup latency (100 individual lookups, mock backend):

Quote assembly time by RFQ size (parser mocked, no Anthropic API call):

These numbers cover ERP lookup and quote assembly only. The RFQ parser is mocked and no Anthropic API call is made. In production, AI document parsing adds 5-15s per document and real ERP lookups add 100-500ms per line (parallelised at up to max_concurrent=10), giving a realistic total of ~15s for a 50-line RFQ. Manual baseline: 2-4 hours.

Integration matrix

Electronics RFQ Agent works with any agent framework that supports MCP:

Try it in Docker

git clone https://github.com/RudrenduPaul/electronics-rfq-agent
cd electronics-rfq-agent
cp .env.example .env   # add your ERP credentials and Anthropic API key
docker compose up -d

Your quote data never leaves your environment.

Security

• Vulnerability scanning: Trivy scans every CI run (HIGH/CRITICAL severity, build fails on unfixed findings), results uploaded to the GitHub Security tab.

• Release signing: the release workflow signs built wheels and sdists with Sigstore and attaches a CycloneDX SBOM to each GitHub Release once a version is tagged.

• Dependency pinning: Dependabot keeps GitHub Actions and Python dependencies current (weekly patch updates, monthly Actions updates).

• Disclosure: SECURITY.md. Report vulnerabilities privately via email or GitHub Security Advisories; 48-hour acknowledgement, 90-day responsible disclosure.

FAQ

What does Electronics RFQ Agent actually do? It takes an RFQ document (PDF, Excel, or Word) from a customer, extracts every line item with Claude, looks each part up against your ERP catalog through an MCP connector, and returns a priced draft quote with margin applied. A sales engineer reviews and sends it instead of building it from scratch.

Is it production ready? It's Beta (v0.2.x). The core library, Epicor, Oracle, and Dynamics connectors are covered by CI (lint, mypy strict, pytest with an 80% coverage gate, Trivy scanning) across Python 3.10-3.12. SAP support is explicitly marked Beta and requires a manual install step (the SAP NetWeaver RFC Library isn't on PyPI).

Do I need an ERP system to try it? No. MockERP ships with 200 realistic electronics parts and applies quantity-based pricing tiers, so you can run the full parse-lookup-quote flow with zero ERP credentials. You do still need ANTHROPIC_API_KEY, since document parsing is a real Claude call. Only erfa audit (reading an already-saved quote file) works with no key at all.

How is this different from asking ChatGPT to read the RFQ? A generic chat model can read a document and even guess at prices, but it has no connection to your actual ERP catalog, inventory, or contract pricing, so it's making numbers up. Electronics RFQ Agent looks up every line item against your real catalog data and only quotes what's actually in stock at the actual cost price plus your configured margin.

How is this different from SAP Joule? Joule is SAP's proprietary AI assistant suite, built into SAP's cloud platform (SAP BTP) and centered on SAP data. Electronics RFQ Agent is MIT-licensed, self-hosted, and works with SAP, Epicor, Oracle, and Dynamics through the same MCP interface. Your quote data never has to leave your environment, and you're not tied to one ERP vendor.

How do I call this from an agent instead of the CLI? Run erfa mcp to launch an MCP stdio server exposing quote_rfq, lookup_part, and audit_quote as typed tools. Point any MCP-compatible client (Claude, GPT-4, Gemini, or a custom agent framework) at erfa mcp as the launch command, and it can call those tools directly with structured JSON in and out, no CLI output to parse.

Which document formats does it parse? PDF (including scanned tables, via Claude's vision capability), Excel (.xlsx/.xls, searches every worksheet for the line-item header row), and Word (.docx, reads all tables). Plain text RFQs work too.

What happens to a line item that isn't in the ERP catalog? It's marked not_found with a note explaining why (rather than silently dropped or guessed at), and it's excluded from the quote total. Run erfa audit on the saved quote JSON to see exactly which lines were found, substituted, or missing, and why.

Can I use this commercially? Yes. It's MIT licensed, so you can use it, modify it, and ship it commercially with no royalty and no obligation to open-source your changes. Attribution via the license file is all that's required.

Is my RFQ and pricing data sent anywhere besides Anthropic? Only the RFQ document content goes to the Anthropic API for parsing. ERP lookups go directly from your machine to your ERP system over the connector you configure: there's no intermediary service, and nothing is stored outside your own environment unless you choose to persist quote JSON yourself.

Is this published to PyPI? Yes, as electronics-rfq-agent-cli (pip install electronics-rfq-agent-cli). The publish pipeline (build, Sigstore signing, SBOM, trusted-publisher upload) lives in .github/workflows/release.yml and runs on every v* tag push. The Python import path (electronics_rfq_agent) and the erfa CLI command are unchanged; only the registry-facing package name carries the -cli suffix, matching this maintainer's naming convention for CLI tools.

Contributing

• Read CONTRIBUTING.md before opening a PR

• Good first issues are labeled in GitHub

• ERP adapters live in electronics_rfq_agent/mcp/; each is a self-contained file with no changes to core

• All PRs require 80% test coverage

GitHub Discussions: Ask questions, share ideas Discord: coming soon

Full docs: Getting started · API reference · ERP setup: Epicor · SAP · Oracle · Dynamics 365 · Changelog

MIT. Contributions welcome.

License

MIT. See LICENSE.

Cite this work

If you use Electronics RFQ Agent in research, please cite:

@software{paul2026electronicsrfq,
  author = {Paul, Rudrendu and Nandy, Sourav},
  title = {Electronics RFQ Agent: AI Quoting Agent for Electronics Distributors},
  year = {2026},
  url = {https://github.com/RudrenduPaul/electronics-rfq-agent},
  license = {MIT}
}

Built by Rudrendu Paul and Sourav Nandy