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Forms On Fire / Appenate MCP by usefulapi

Search tasks

formsonfire_search_tasks
Read-only

Search tasks (jobs assigned to field workers, each with one or more activities such as filling out a form): status, assignee, due time, activities and history. Filter by assignee, status, name, task template and date range. Returns the page of Tasks with TotalRows. GET /task/search.

Input Schema

NameRequiredDescriptionDefault
nameNoTask name.
statusNoOnly tasks in this status.
page_noNoPage number, starting at 0 (default 0). Pass the previous reply's next_page_no.
to_dateNoISO 8601 UTC date (2026-10-01) or date-time (2026-10-01T08:00:00Z).
from_dateNoISO 8601 UTC date (2026-10-01) or date-time (2026-10-01T08:00:00Z).
page_sizeNoResults per page, 1-250 (default 50).
user_emailNoOnly tasks of the user with this email.
template_idNoOnly tasks created from this task template id.
answer_formatNoHow form answers are shaped: Flat (one value per field, easiest to read), Rich (typed values) or Raw (as stored). Default: the vendor's default.
retrieve_entriesNoAlso return the form entries completed by the task's activities.
user_external_idNoOnly tasks of the user with this external id.

Schema Changelog

Changes observed during successful MCP inspections.

  1. First observed

TDQS

B3.4/5.0
Behavior3/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

The annotations already declare readOnlyHint=true, destructiveHint=false and openWorldHint=true, so the safety profile is covered. The description adds the paged-return detail (page of Tasks with TotalRows) but omits other behavior an agent would want, such as pagination defaults and how answer_format/retrieve_entries change the payload. With annotations carrying the safety burden, this is an adequate 3.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness4/5

Is the description appropriately sized, front-loaded, and free of redundancy?

The definition is front-loaded with the core purpose, followed by filterable dimensions, then the return shape and endpoint. It is dense but every clause carries information; no filler sentences.

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness3/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

There is no output schema, and the description partly compensates by naming the return shape (page of Tasks with TotalRows). But with 11 parameters, it says nothing about how answer_format reshapes answers or what retrieve_entries pulls in, which are the least obvious knobs. Adequate but with clear gaps.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters3/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema description coverage is 100%, so every parameter is already documented, and the description repeats the filter set (assignee, status, name, template, date range) without adding syntax or format detail. Baseline 3 is appropriate when the schema does the heavy lifting.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose4/5

Does the description clearly state what the tool does and how it differs from similar tools?

States a specific verb+resource ('Search tasks') and even defines what a task is (a job assigned to field workers with activities). It also names the return shape (page of Tasks with TotalRows). It doesn't explicitly distinguish itself from the sibling get_task (single-task retrieval), so it falls short of full sibling differentiation.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines3/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Usage is implied by listing the filterable dimensions (assignee, status, name, template, date range) and the return payload, so an agent can infer this is the list/browse path. However, it names no alternative and gives no explicit when-to-use vs get_task or search_entries, leaving the routing to inference.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

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