Skip to main content
Glama

Find a meeting time across time zones

find_meeting_time
Read-onlyIdempotent

Use this when the user wants to plan a meeting across time zones (meeting planner, 'find a 1-hour slot for New York, London and Bangalore on 2026-11-10', working-hour overlap for a distributed team). Takes 2-8 participants' places with optional working hours and work days, a date or date range of up to 14 days, and a duration. Returns up to 10 distinct ranked slots (default 5), ordered by a fairness cost: 2 hours per person outside working hours plus the time outside working hours of the worst-off person, with night (22:00-07:00) and days off weighing more. Each slot lists every participant's local time and status, a calendar (.ics) download link, the flexible window of meeting times when everyone is inside working hours, and other dates with the same local times. If nobody can meet inside working hours in the range, it also returns the closest time within 7 days after the range that works for everyone. Pass selected_start_utc to get the .ics for one specific slot. Does not read calendars, check availability, issue invitations, support overnight working hours, or account for public holidays.

Input Schema

NameRequiredDescriptionDefault
titleNoMeeting title for the calendar file, e.g. "Q4 planning sync".
date_toNoLast day to search (inclusive), YYYY-MM-DD, at most 14 days after date_from, e.g. 2026-10-09. Defaults to date_from.
work_endNoDefault local working-day end for everyone, e.g. "17:00" (default).
date_fromNoFirst day to search, YYYY-MM-DD in the first participant's time zone, e.g. 2026-10-06. Defaults to today there.
work_startNoDefault local working-day start for everyone, e.g. "09:00" (default).
max_resultsNoHow many ranked non-overlapping slots to return, e.g. 5 (default).
participantsYes2-8 participants in order; the first one is the reference whose dates define the range, e.g. [{"place":"New York"},{"place":"London"},{"place":"Bangalore"}].
step_minutesNoSlot start granularity in minutes: 15, 30 (default), or 60.
duration_minutesNoMeeting length in minutes, e.g. 30 or 60 (default 60).
include_weekendsNoTreat every day of the week as a working day for participants without work_days, e.g. true for weekend events (default false).
selected_start_utcNoOptional chosen start in UTC, e.g. 2026-10-06T14:00:00Z, to get that exact slot's local times and its .ics calendar link.

Output Schema

NameRequiredDescriptionDefault
daysYes
kindYes
notesYes
slotsYes
requestYes
selectedYes
downloadsYes
referenceYes
participantsYes
overlap_windowsYes
has_full_overlapYes
next_full_overlapYes

Schema Changelog

Changes observed during successful MCP inspections.

  1. First observed

TDQS

A4.7/5.0
Behavior5/5

Does the description disclose side effects, auth requirements, rate limits, or destructive behavior?

Annotations already declare readOnly/idempotent/non-destructive, but the description goes far beyond them: it discloses the ranking cost function, that night hours (22:00-07:00) and days off weigh more, the 10-slot cap with default 5, and the fallback that returns the closest time within 7 days after the range when no in-hours slot exists. It also states the exact contents of each slot (local times, status, .ics link, flexible window, equivalent dates), which the agent cannot infer from the annotations.

Agents need to know what a tool does to the world before calling it. Descriptions should go beyond structured annotations to explain consequences.

Conciseness5/5

Is the description appropriately sized, front-loaded, and free of redundancy?

Front-loaded with the usage trigger, then mechanics, then outputs, then exclusions in a deliberate order that matches how an agent would evaluate a call. The long sentence about slot contents is dense but every clause carries distinct information (ranking, slot fields, fallback).

Shorter descriptions cost fewer tokens and are easier for agents to parse. Every sentence should earn its place.

Completeness5/5

Given the tool's complexity, does the description cover enough for an agent to succeed on first attempt?

Covers the full decision surface for a 11-parameter tool with a nested participant object: when to use it, the search-range constraints, the ranking semantics that explain why slots come back in a given order, the single-slot escape hatch, and what it explicitly cannot do. Nothing needed to call it correctly is missing.

Complex tools with many parameters or behaviors need more documentation. Simple tools need less. This dimension scales expectations accordingly.

Parameters4/5

Does the description clarify parameter syntax, constraints, interactions, or defaults beyond what the schema provides?

Schema coverage is 100%, so the baseline is 3, and the description earns an increment by explaining relationships the schema states only in isolation: participants are 2-8 with the first defining the reference date range, dates span up to 14 days, and selected_start_utc switches the call into a single-slot .ics lookup mode. It stops short of adding syntax detail for work_start/work_end or step_minutes beyond what the schema already documents.

Input schemas describe structure but not intent. Descriptions should explain non-obvious parameter relationships and valid value ranges.

Purpose5/5

Does the description clearly state what the tool does and how it differs from similar tools?

States a specific verb and resource ('find a meeting time across time zones') and immediately grounds it in a concrete example ('find a 1-hour slot for New York, London and Bangalore on 2026-11-10'). It is unmistakably a planning tool, not a conversion tool, so an agent can distinguish it from the convert_time sibling without opening the schema.

Agents choose between tools based on descriptions. A clear purpose with a specific verb and resource helps agents select the right tool.

Usage Guidelines4/5

Does the description explain when to use this tool, when not to, or what alternatives exist?

Opens with an explicit trigger ('Use this when the user wants to plan a meeting across time zones... working-hour overlap for a distributed team') and closes with clear exclusions ('does not read calendars, check availability, issue invitations'). The only gap is that it never names convert_time as the alternative for plain time conversion, leaving that routing to inference.

Agents often have multiple tools that could apply. Explicit usage guidance like "use X instead of Y when Z" prevents misuse.

Try in Browser

Glama MCP Gateway

Add one secure layer between your agents and this server.

Resources